January 2018 Minutes.

The Minutes of the Hollingbourne Parish Council Meeting in the Cardwell Pavilion of 8th January 2018 that were approved at the Parish Council Meeting on 12th February 2018.

Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 8th January 2018, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.

Present: Cllr M Bedwell (Chairman), Cllr A Ward (Vice-Chairman), Cllr J Cobbett, Cllr Dr S Bauer, Cllr D Ardley, Cllr A Bennett & Cllr M Gray

In attendance: Cllr Patrik Garten (Maidstone BC) and Mrs V. Smith – Parish Clerk.

1. Apologies for absence: Cllr S Hulme (work commitments) & Cllr Mrs S Prendergast, KCC (illness)

2. Declarations and Requests
Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda – none; Requests for Dispensations – none

3. Approval of minutes of last meeting (circulated prior to meeting)
It was resolved that the minutes of the meeting on 11th December 2017 are a true and accurate record of the meeting.

4. Matters Arising (not covered elsewhere on the agenda) – none arising.

5. Chairman’s Report – Cllr M Bedwell)
a. There is a missing person from Hollingbourne at the moment and Mrs Gloria Stringer was last seen on New Year’s Day. Intensive Police searches have been taking place in the village and surrounding areas and it is important that everybody keeps a watchful eye for the lady. The Parish Council’s thoughts are with the lady’s family the Council remains hopeful for a happy outcome.
b. There will be yoga classes taking place at the Cardwell Pavilion at 6-7 pm, on Thursday evenings. The lady running the classes is a qualified teacher.
c. The WI will be running the annual Pancake Race from the Cardwell Pavilion on the 8th February at 1.30 pm, rather than on the traditional Shrove Tuesday, which this year falls within the school holidays.
d. Cllr M Bedwell is in communication with Cllr Mrs Monique Bonney, Chairman of the Rodmersham Parish Council (Swale), with regards to a proposed development of 11,500 houses which is seeking planning permission on the land next to the Kent Science Park. It is in Hollingbourne Parish Council’s interest to support our neighbouring Parish Council in the objection of this application as the traffic that it will generate a much higher volume of traffic passing through Hollingbourne to reach the M20.
e. Worryingly, it was noted in last week’s Kent Messenger that Kent’s roads are the most dangerous in the country.

6. Crime Report
There have been two crime reports generated between 12th December and 8th January 2018, information of which has been found on the e-watch website for the North Downs area, as well as a missing person (please see the Chairman’s Report). However, two more crimes have also been brought to the attention of the Parish Council, and they are:
a. Theft – On Monday, 18th December, around 12.34 pm in Eyhorne Street, a parcel was stolen from the doorstep of a residential property. A man, described as white, around 45 years and 5’ 9 “, slim build with brown receding hair, was seen taking the parcel and leaving in a silver Peugeot van.
b. Criminal Damage – On Friday, 29th December, around 8.07 pm in Hollingbourne Hill, two vehicles were seen driving around a private field. The offenders were using spot lights and possibly hare coursing.
c. Theft of home deliveries left outside properties have also taken place from the houses in Godfrey Meadow within the months of December and January.
d. Theft of a car took place during the day from along Eyhorne Street. The car was later found having sustained substantial damage. The thieves had come from outside of the Maidstone Borough.
e. The Parish Council would like to urge villagers to contact the Crimestoppers on 0800 555 111 if they have information relating to crimes or other concerns that they would like to anonymously supply to the Police. Crimestoppers is a charity which the Police use frequently.

7. KCC Volunteer Support Warden –
a. Cllr D Ardley confirmed that there is not a closure date to the opportunity to adopt this service. The Parish Council would like the opinion of the villagers as to whether they would like a KCC Volunteer Support Warden and more information is upon the Parish website.

8. Clerk’s Report –
a. The Clerk is seeking a third quotation for the provision of artificial grass in the outside play-area at the Cardwell Pavilion.
b. The Clerk is meeting with Maidstone BC staff this week with regards to the replacement of the bench seat near the Station Approach, and the installation of a bench at the Ashford Road village entrance between the M20 and Cotuam’s Hall.

9. Hollingbourne Village Hall – Mr M Bedwell / Mr J Cobbett
a. The Parish Council has received a response from their letter of concern about the future of the Village Hall to Mr Ian Garrood, Property Director at Enterprise Inns Plc who are the landlords of the Village Hall. There is a meeting taking place on the 10th January 2018 between Enterprise Inns Plc and the Village Hall Committee relating to the renewal of the lease which expired in August 2016 and the Parish Council look forward to receiving further information on this matter.

10. Proposal for Part-time traffic lights at the Great Danes Roundabout – Mr J Cobbett
a. The volume of traffic can be a very big problem in the area of the Great Danes roundabout, particularly in the mornings. A peak time traffic management system such as part-time traffic lights system at the Great Danes and nearby Leeds Castle roundabout would be helpful, It is understood than the lights can be triggered electronically by traffic sensors in the road reacting to the volume of traffic. The view was also expressed that traffic in the area could become worse because of proposed developments such as that at Woodcut Farm and near Sittingbourne Science Park. The Clerk will take this matter up urgently with Cllr Mrs Shellina Prendergast. Action: The Clerk

11. County Councillor’s Report – none to report.

12. Borough Councillor’s Report – Cllr P Garten
a. Cllr P Garten advised that Matthew Scott, Kent’s Police and Crime Commissioner (PCC), would like to meet the Parish Council, and various dates have been suggested by the PCC and these will be emailed onto the Clerk. Action: Cllr P Garten
b. Cllr P Garten advised that the application to build ten houses to the west of Windmill Lane is expected to be considered by Maidstone Borough Council Planning Committee in early February.

13. Planning Report – Cllr A Bennett
a. 17/505926/FULL – Grove Mill Farm and Coombe Wood, Hospital Road, Hollingbourne
Proposal: Retrospective planning application for the upgrade of an existing access track located within Grove Mill Farm and Coombe Wood.
Decision: OBJECT (decision agreed upon by all Parish Councillors).
Reasons for decision: The concerns of the Parish Council centre on the use of the road planings, which may or may not contain coal tar. Coal tar bound road planings are considered to be hazardous waste and their subsequent use in construction requires an environmental permit to be registered with the Environment Agency. The Parish Council is concerned of the potential risk to the environment through the leaching of coal tar pollutants into the surrounding environment and has requested confirmation from the Planning Department that the planings are free of coal tar before a planning decision can be made.

b. 17/506323/FULL – Maple Leaf Garage, Ashford Road, Hollingbourne, Kent
Proposal: Demolition of existing stores, offices and WCs, and erection of new offices with dry store and associated parking.
Decision OBJECT (decision agreed upon by all Parish Councillors).
Reasons for decision: The Parish Council feels that too many road accidents take place along this part of the Ashford Road and that the development would create more traffic problems due to the significant increase in vehicle movements to and from the site. Also no deceleration or acceleration lanes for access from the highway on the road to the site appear to be provided, which will increase the risk to road users of the A20.

14. Parish Plan for Hollingbourne – Cllr A Bennett
Cllr A Bennett feels that other members/organisations within the village need to be involved with the production of the Parish Plan and it should not just be the responsibility of the Parish Council. Cllr A Bennett will give the information advertising this fact to Cllr J Cobbett to place on the website. Action: Cllr A Bennett / All Parish Council

15. Maidstone BC Local Plan – Mr A Bennett – in progress.

16. Environmental Report –
a. The Clerk will investigate the replacement/repair of the litter bin at the end of Station Approach.
b. Cllr A Bennett attended the AONB (Area of Outstanding Natural Beauty) meeting in December 2017 by the Mid Kent Downs Countryside Partnership, regarding the Hollingbourne Vale and the setting up of a one coherent body, rather than separate organisations, in order to achieve better outcomes and to apply for grants etc.
c. A public meeting with consideration to the Network Rail’s plan to divert the footpath over the railway line in Hollingbourne will be held on Tuesday, 23rd January 2018 at the Village Hall at 2.30 pm. There will be a site visit at 1.45 pm to which the public are invited to attend. The proposal is to close the present footpath cross to the west of Hollingbourne Station and to divert the footpath over the footbridge at the Station.

17. Cardwell Pavilion
a. Cllr A Ward is attending courses with regards to fire safety in order to produce and maintain a Fire Safety policy for the Cardwell Pavilion.
b. Cllr D Ardley requested that there is more health and safety signage within the Cardwell Pavilion regarding not drilling into the walls of the building and using blu-tac on the paintwork. This matter is being looked into by the Clerk. Action: The Clerk

18. Parks Report (Millennium Green) – Cllr A Ward
a. The pond within the Millennium Green does require cleaning out which is a time consuming job.

19. Defibrillator(s) for the village – This matter is being investigated further.

20. Off-Road Motorcyclists and Quad Bikes – Cllr M Bedwell
a. A fallen tree has stopped activities at the club in Hospital Road at present.

21. Fête Report – Cllr D Ardley
a. A date of the 9th June 2018 has been fixed for next year’s Fete and Exemption Dog Show. A Fete planning meeting is to take place on Monday, 22nd January 2018, 8.00 pm, at The Dirty Habit PH. Most of the Fete participants from previous years have confirmed that they would like to attend the 2018 Fete. Cllr Ardley is pursuing the provision of ice-cream, extra income and new games at the Fete.

22. Twinning with Templeuve-en-Pévèle – Cllr J Cobbett – nothing to report.

23. Financial Report –
a. There is £29,302.33 in the bank. Cllr J Cobbett proposed the approval of authorising the cheques drawn by the Clerk, which was seconded by Cllr D Ardley and all Parish Councillors voted in favour.

24. Community News –
a. Cllr Alan Bennett and his wife Anne are looking for more volunteer drivers to take people to and from the number X10 bus stops outside the Great Danes Hotel on the Ashford Road, on a Tuesday, as this is the Market day in Maidstone. Please contact the Clerk on 01622 880526, or by email pchollingbourne@gmail.com .
b. Cllr J Cobbett advised that Liz Willy has stopped being the official Kent Messenger correspondent for Hollingbourne and this position is now vacant and the Kent Messenger is looking to make a new appointment. The Parish Council would like to thank Liz Willy for all of her work over the years.
c. The Hollingbourne Pantomime ‘The Wizard of Hozz’, will run between the 7th – 10th February 2018 in the Village Hall. Tickets are available via 01622 880200, or www.boxofficediva.com , and they are currently selling fast!
d. The Parish Assembly will be held on Tuesday, 10th April 2018 in the Village Hall and this item will be on next month’s Parish Meeting Agenda.

Date of next meeting: Monday 12th February 2018, 7.30 pm, Cardwell Pavilion, Hollingbourne

Signed as a true record: Chairman: Date: