Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 11 July 2016, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.
Present: Mr M Bedwell, Mr A Ward, Dr S Bauer, Mr J Cobbett, Mr D Ardley, Mr A Bennett
In attendance: Mr Patrik Garten, Borough Councillor, Mr G Osborne – Country House Developments and three members of the public and Mrs V. Smith – Parish Clerk.
1. Apologies for absence: Mr M Gray (previous engagement); Cllr Mrs A Bennett (illness) and Cllr Mrs J Whittle
2. Declarations and Requests
Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda – Cllr Cobbett as he is a neighbour of the potential development in Windmill Lane, although he will report back any information to Enterprise Inns on the matter. Also, Cllr Cobbett has commented as a neighbour of 21 Eyhorne Street and so would not comment on the proposal. Requests for Dispensations – none
3. Approval of minutes of last meeting (circulated prior to meeting)
It was resolved that the minutes were a true and accurate record of the meeting, with the following item in the Borough Councillor’s report required clarification:
‘If a road has a speed restriction of 30 mph, it requires street-lights before speed bumps can be installed to slow traffic down. However, if a road has a speed restriction of 20 mph, it does not require street-lights before speed bumps can be installed’.
4. Matters Arising (not covered elsewhere on the agenda)
All items included on the Agenda and mentioned in minute sub-sections.
5. Chairman’s Report (submitted by Mr M Bedwell, prior to the meeting)
a. Cllr M Bedwell asked Cllr P Garten when the verges would be cut within the village, especially opposite the school and through the village. The KCC are responsible for the verges on the road to the A20 from the village while Maidstone BC maintains them in the village.
b. A big cardboard box had been dumped in Greenway Court Road, and Cllr Bedwell had found details on the box of a purchase order and supplier of the original goods. With the intention of identifying the fly-tipper with the information, Cllr Bedwell contacted the enforcement team at Maidstone BC to be told that it would cost too much money to carry out the investigation. Cllr P Garten advised that due to cut back of budgets within the Borough Council, he could well believe the situation and could share Cllr Bedwell’s frustration over the matter.
c. Sir David Steel, Chief Executive of the Leeds Castle Foundation had sent a letter of thanks to the Clerk and Councillors for inviting him to open the Fete this year.
d. The golf tournament between Hollingbourne and Templeuve was a very enjoyable event with lunch being taken at the Fairfax, Leeds Castle and dinner in the Dirty Habit PH. The tournament ended in a ‘draw’. The golf course at the Leeds Castle was spectacular and Cllr Bedwell would like to thank Glenn Bryan and Colin Leggett for arranging the event.
6. Crime Report –PCSO Ryan Waring (via email)
a. The Hollingbourne crime figures 14 June – 8 July 2016. There were no crime reports created this month, and no cases of anti-social behaviour.
b. In comparison with the same period in 2015, there were four crime reports created between 14 June and 8 July 2015. 14, 18, 20 June – criminal damage – Eyhorne Street. 20 June – criminal damage – Manor Lane. There were six cases of anti-social behaviour reported on the 4 July 2015 – noise – A20.
c. There has recently been a spate of burglaries other than in dwellings in other areas of Maidstone. The most common type of items being stolen are garden tools.
d. Regarding the recent case of criminal damage in the garden of a property near the Windmill PH, the Police have investigated the person concerned, and as the suspect had absconded from a mental health ‘sectioned’ unit and had committed criminal damage elsewhere in the county, the Police would no longer be pursuing the case.
e. A car was damaged in a driveway along Eyhorne Street, when somebody attempted to disarm the security alarm on it, to enable to car to be stolen.
7. Possible Housing Development in Windmill Lane – Guy Osborne, Country House Developments
The Parish Council received a short presentation from Mr Osborne on behalf of the owners of the paddock adjacent to the Windmill PH. The development company has been liaising with the Maidstone BC and working out designs with the Conservation and Planning departments with regards to building 12 houses in the area. The Parish Councillors’ immediate concerns were about the narrow single way access to the site with no passing places and no pavement which would be entered by a “drive in” by the Village Hall and the fact that the developers have not consulted with Enterprise Inns PLC who own much of much of the Windmill Lane footpath which is the access route for the site. It was noted that KCC Highways had described the site in the MBC list of possible housing sites as being “particularly difficult for pedestrians” and that the site did not meet the criteria for access in the publicly available development guidelines issued by KCC.
8. Clerk’s Report –
a. To provide information to villagers about health services available, it was recommended that Cllr Mrs A Bennett join the Patient Participation Group (PPG) at the Bearsted Medical Centre on the behalf of the Parish Council. The Clerk will obtain the appropriate documents for her.
b. The Maidstone BC have confirmed that Wealden Homes have designated £22,050 to the Parish Council specifically for the children’s playground on the Lance Memorial Field. To enable the release of the funds, Maidstone BC asked for prices of the equipment and quotations for the supply and installation of the goods. The Clerk and Cllr Ward will liaise on this matter. Action: The Clerk / Cllr Ward
9. County Councillor’s Report – Cllr Mrs J Whittle (via email)
a. A Find and Fix potholes campaign is being launched – please continue to report highways faults and liaise with Susan Laporte (Susan.firstname.lastname@example.org) who has replaced Richard Emmett.
b. Cllr Mrs J Whittle is arranging a meeting with Stagecoach, Cllr Bedwell, Cllr P Garten and the Clerk regarding the bus stop on the Ashford Road.
c. The Clerk will ask Cllr Mrs J Whittle whether she can pursue the trimming up of the village verges.
10. Borough Councillor’s Report – Cllr Patrik Garten
a. Cllr P Garten advised that neighbours of the property 21 Eyhorne Street, have been approached regarding their certificate B documents. For clarification, ownership certificate B is served when the applicant is not the sole owner of the land to which the application relates. With this, the applicant needs to complete Ownership Certificate B and serve notice on each of the other owners. There is no further news as yet.
b. The Woodcut Farm proposed development was rejected but only by a narrow margin.
c. Cllr P Garten mentioned that the Local Plan has not yet been approved by the planning inspectors, and how binding it is on the regular Planning Committee would be of interest.
11. Planning Report – Cllr Mr A Bennett
a. 16/504713/FULL – 3 Culpeper Close, Hollingbourne
Proposal: Retrospective application to erect a 6ft garden fence. Decision: Four Councillors voted ‘do not wish to object’ and two Councillors abstained from voting.
b. 16/505527/TPO, 16/505528/TPO & 16/505529/TCA – Tanyard House, Eyhorne Street, Hollingbourne
Proposal: Tree Preservation Orders – 1 x lime – 50% reduction, 1 x pine tree – 50% reduction and reduction of height to lime trees along the front of the property by 50%. Decision: do not wish to object.
c. 16/504744/LAWPRO – Ringlestone Barn, Ringlestone Road, Hollingbourne
Information: An application for a certificate of lawful development for the proposed change of use of barn to offices B1(a) – Office (other than A2). Response: Acknowledged by the Parish Council.
d. 15/503232/FULL – 21 Eyhorne Street, Hollingbourne – please see Borough Councillor’s report.
12. Land at Woodcut Farm, Ashford Road – Cllr Mr A Bennett
a. Cllr Mr A Bennett and Cllr M Gray attending the planning committee on the proposed development at Woodcut Farm, and although the proposal was rejected, it was a very close decision with only one vote difference to refuse. It was felt that ‘the battle has been won, but the war is very much on’, and the developers are bound to appeal against the decision.
13. Maidstone BC Draft Local Plan – Cllr J Cobbett
a. The report will be subject to examination by a Planning Inspector from October and into 2017.
14. Environmental Report – Cllr Dr S Bauer
a. Cllr Bennett reported that the hedge outside of Bourneside Terrace, Eyhorne Street, has now had a substantial cut-back and the pavement can now be safely used by the residents.
b. Cllr Dr Bauer has been instrumental in building a natural fence near the Ashford Road entrance of the village. It is very beautiful and gives a good first impression of the village with oak trees growing good and strong, housing nests and birds.
15. War Memorial Project – A meeting is soon to be arranged.
16. Parks Report (Millennium Green) – Cllr A Ward –
a. Cllr A Ward advised that the Maidstone BC Legal team got back to him regarding an amendment to the deed plan, and they have now received comments on behalf of the solicitor acting for Natural England. Hopefully now the Parish Council will be able to close out the correction to the deed plan in the near future. As clarification the deeds have been in place since the green was set up and the issue is that the lease title plan had chartered the boundary in the wrong place, and that is what the Parish Council has tried to have corrected.
17. Station Approach Recycling Area – Cllr J Cobbett
a. Jennifer Shepherd, Head of Environment and Public Realm of the Maidstone BC, is looking into obtaining a copy of the lease or licence for a recycling area to be on Network Rail land. Cllr Cobbett will inform the Parish Council of any update.
18. Fête Report – Cllr D Ardley
a. The closing fete meeting was held on the 27 June 2016 in The Dirty Habit PH.
b. Unfortunately the weather affected the takings at the fete this year and the provisional surplus looks likely to be less than £200. Cllr Ardley reinforced the importance of starting planning for next year’s event as soon as possible.
19. Off-Road Motorcyclists and Quad Bikes – nothing to report.
20. Twinning with Templeuve-en-Pévèle – Previously discussed in the Chairman’s Report.
21. Village Sewerage Inspection Report–
a. The Parish Council awaits information about the problem of overflowing storm drains, particularly in the area of Tanyard Cottage, and the surface water drains at the corner of Eyhorne Street to the river.
b. The replacement of sewerage pipe-work in the Hasteds area has been found to be more complicated than first thought by Southern Water with the result that the Parish Council’s embargo on new development continues. The Parish Council waits for their update from Southern Water.
22. Financial Report –
a. The cheques at the meeting were authorised, and there is £48,578.68 in the bank.
23. Street Lighting – Cllr J Cobbett
a. Cllr J Cobbett reported that the meeting with Ken Bonner, Streetlights contractor, is to be rebooked regarding the LED upgrade. Some lamp-posts have already been painted black.
Date of next meeting: Monday 12 September 2016, 7.30 pm, Cardwell Pavilion, Hollingbourne