Minutes of the meeting of Hollingbourne Parish Council held on Monday, 14th September 2015, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.
Present: Mr M Bedwell; Mr A Ward; Dr S Bauer; Mr J Cobbett; Mr D Ardley; Mr A Bennett; Cllr Mrs D Parvin & Mrs V Smith, Parish Clerk
In attendance: PCSO Ryan Waring & PCSO Dave Rowley
1. Apologies for absence: Mr P Waite (previous commitments) & Cllr Mrs J Whittle
2. Declarations and Requests
Declaration of Changes to the Register of Interests – Cllr D Ardley has been asked to join the Meadows Trust as the Trust Director.
Declaration of Interest in items on the Agenda – none. Requests for Dispensations – none
3. Approval of minutes of last meeting (circulated prior to meeting)
It was resolved that the minutes were a true and accurate record of the meeting, with the following exception: Item 8a. The After School use the Cardwell Pavilion five days a week, Monday – Friday, and not as previously stated three days a week.
4. Matters Arising (not covered elsewhere on the agenda)
4.7c The Clerk has written to Kent Highways regarding an evaluation of the area of highway at the Cotuam’s Hall entrance of the village, and advice on the options available to make the section of road safer for pedestrians and road users. The Clerk will seek a response to this matter and copy the letter to Cllr J Whittle. Action: The Clerk
4.7f Cllr J Cobbett asked the PCSO’s whether it is illegal to drive along the pavements as this frequently happened in the Eyhorne Street Conservation Area. PCSO D Rowley said that it is illegal but that discretion is sometimes applied. Cllr D Ardley added that the Police are always involved when Kent Highways make fundamental changes to roads, e.g. speed restrictions, give way signs.
5c. Parking is an ongoing problem outside the school, with parents ignoring the zig-zag lines, parking on the opposite side of the road near the letterbox and parking far too close to the railway bridge. Inconsiderate parking severely restricts the visibility and safety of pedestrians trying to cross the road and other road users. The PCSO’s will monitor the situation and contact the school beforehand to see if they can keep a note of the regular offenders. Cllr A Bennett suggested whether the traffic wardens could visit the area; the ‘short, sharp, shock’ method may make parents think before they park. Cllr M Bedwell would like to recommend to the parents that they park in the Cardwell Pavilion car-park when visiting the school – it is only a short walk away. In addition consideration was given to the possibility of parents possibly leaving the school more quickly in the mornings when dropping off children. This would then ‘free up’ the parking around the school and thus leaving it available for other road users.
13.c Mr J Cobbett had contacted the BBC to see if he could get a reduction in costs, as BBC3 will shortly be only available online and our internet is not fast enough. The BBC are still reviewing their policy.
5. Chairman’s Report
a. There is a large increase of incidents with cars not stopping at the Great Dane’s roundabout. Cllr M Bedwell has witnessed a number of near misses and drivers are simply not willing to give way. The Clerk will contact Cllr Mrs J Whittle to find out what signage can be in place to stop this. It is very concerning because many school children catch buses at this junction. If drivers do not see other road users and stop for them – they will not see a child! In addition, pedestrians from Leeds Castle and the hotel cross the roads around this area. We need to prevent accidents rather than pay the consequences of one occurring. Mr J Cobbett suggested that a light control pedestrian crossing is installed along the road between the Great Danes- Mercure Hotel and the Leeds Castle roundabouts. Our neighbouring village, Charing, have one of the aforesaid crossings which may set a precedent. The Clerk will write to Kent Highways with this request. Action: The Clerk
b. We have a vacancy within the Parish Council for a new Councillor. The Clerk will advertise for this position, and Cllr J Cobbett will design an ‘eye-catching’ article for the website to encourage people to apply. Your Parish Council needs you!! If you would like to be involved in the future of the village – become a Councillor. The Parish Clerk can be contacted on email@example.com .
6. Neighbourhood Plan – none to report.
7. Crime Report
a. The Hollingbourne crime figures 11th July – 9th September 2015: Crimes reported: 14th July – criminal damage (under £5000) – Broad Street Hill; 22nd August – theft from motor vehicle – Troys Mead; 28th August – burglary other than dwelling – Eyhorne Street and 1st September – criminal damage under £5000 – Pilgrims Way. Anti-Social behaviour: 11th July – nuisance vehicle – Greenway Court Road; 6th August – nuisance vehicle –Hospital Road and 12th August – nuisance vehicle –Ashford Road.
b. PCSO Ryan Waring and PCSO Dave Rowley are now covering the North Downs area, together with running Operation Innovate in the rural areas. Due to a reshuffle, PCSO Tom Maybank now works in the Leeds area. Speed checks have been carried out in neighbouring villages and can be operated in Hollingbourne. Dr S Bauer said that the PCSO’s could park at her property to carry out speed checks.
c. The PCSO’s have been in contact with KCC and the planning department regarding the Hospital Road motocross track, and they are aware that the matter is being addressed at the moment.
d. Twelve nuisance vehicles, from South London, including motorcycles and vehicles for their transportation, have been located and stopped on byways and fields around the village, including Saywell Farm on Hollingbourne Hill. An intelligence report was submitted and some of the riders were known to the Police. If caught again, the vehicles will be seized by the PCSO’s.
e. On Sunday, 6th September, during Operation Innovate, the PCSO’s issued 3 x section 59 warnings to people using non road-legal vehicles on the byway near Saywell Farm. If the driver/rider or vehicle receives another warning within 12 months, the vehicle can be seized. The Operation Innovate will continue to take place in each village in rotation, and it is proving very successful in stopping and preventing crime. If required there is a pattern of crime, certain areas can be visited more often.
f. The Kent Horse Watch – Equine Crime Prevention event – will be held on Monday, 19th October 2015, 7.30 – 9.00 pm, at the Coldblow Equestrian Training Centre, Coldblow Lane, Thurnham, ME14 3LR.
g. The ‘Country Eye’ app is now available on smart phones www.countryeye.co.uk , firstname.lastname@example.org , which aims to help keep the rural community in Kent safe. The service was launched at the Kent Show, and encourages the reporting of criminal or suspicious incidents as soon as possible. This information is supplied to the Police and PCSO’s.
c. Dr S Bauer mentioned that there had been an attempted break-in of her neighbour’s vehicle. PCSO D Rowley advised that the Police must be contacted at the time of the incident for crime to be investigated. The PCSO’s can organise specific operations to catch offenders if they are informed of crimes. Please telephone ‘101’ the Police non-emergency number.
i. The Parish Council is very grateful for all of the PCSO’s hard work.
8. Clerk’s Report –
a. The Councillors were asked to vote upon a name for the new housing development being built adjacent to 103 Eyhorne Street. After careful consideration the following names will be submitted to Maidstone Borough Council for their approval: The Hawthorns, Godfrey Meadow, Godfrey Close or Godfrey Walk. Action: The Clerk
9. Health & Safety / Cardwell Pavilion Report
a. The youth club ‘Stepahead’ are no longer operating from the Cardwell Pavilion. But the organisation would still like to donate a table-tennis table to the Parish Council. It was agreed that this would be gratefully accepted, and we would like an outdoor table. Action: The Clerk.
b. An audit has taken place of what safety inspections need to take place at the Cardwell Pavilion. A full electrical test will be arranged, together with the servicing of the emergency lighting and lighting circuits. In other respects, including the CCTV and security alarms, all areas of safety have been checked and are up-to-date. Action: The Clerk.
c. The Clerk will obtain a quotation for the works of repairing the ceiling in the storeroom of the Cardwell Pavilion. Action: The Clerk.
d. Safety reports for the playground from the Maidstone Borough Council are good and satisfactory.
e. The gate will remain shut to the Cardwell Pavilion when it is not in use by regular groups – in the interest of security.
10. County Councillor’s Report – none to report.
11. Borough Councillor’s Report – Cllr Mrs D Parvin
a. Tunbridge Wells BC wish to pull out of joint working arrangements with neighbouring Borough Councils, possibly due to planning arrangements. It may cost Tunbridge wells BC at least £300,000 for the resettlement of staff.
b. The Parish Charter should be ‘signed off’ at the Community Housing meeting this week.
c. Mr A Howell, Enforcement Officer, MBC, has contacted Cllr Mrs D Parvin regarding the motorcycle events held along Hospital Road. It has been very quiet at the motocross site and he will contact Mr Abrehart to see if the events have now stopped although some noise was heard on 13th September.
d. The Committee system of decision making has now commenced at the MBC.
12. Planning Report – Cllr A Bennett
a. 15/506949/SUB – 53 Eyhorne Street, Hollingbourne, Kent
Proposal: Application for submission of details to discharge condition 2 (materials) and condition 7 (archaeological watching brief) subject to 12/1885. Result: DO NOT WISH TO OBJECT
b. 15/507365/TPO & 15/505830/TCA – ‘Woodridge’, Manor Lane, Hollingbourne
Proposal: Conservation area notification and TPO application to fell 6 x Leylandii, 1 x Beech – crown lift to 10 mtr and thin by 15%. Result: DO NOT WISH TO OBJECT
c. 15/506516/LAWPRO – Norton Charity, Broad Street Hill, Hollingbourne
Proposal: An application for a certificate of lawful development for a proposed development being the erection of a single storey rear extension with outside lamp.
Result: TO BE ANNOUNCED – comments could not be made due to a lack of information supplied.
d. 15/506638/TCA – Tanyard House, 62 Eyhorne Street, Hollingbourne
Proposal: Conservation area notification to 1 x maple – reduce by 25%; 1 x juniper – remove; 1 x sycamore – reduce by 50%; 1 x pine – reduce by 50%, etc. Result: DO NOT WISH TO OBJECT.
e. 15/506568/FULL – Roadchef Motorways Ltd, M20, Junction 8, Maidstone
Proposal: Extension to motorway service area amenity building and vehicle parking area.
Result: DO NOT WISH TO OBJECT.
f. Address: Land adjacent to 103 Eyhorne Street, Hollingbourne (14 houses):-
15/507084/FULL – Proposal: Removal of condition 6 of planning application – code of sustainable homes. Result: DO NOT WISH TO OBJECT.
15/506106/FULL – Proposal: Minor material amendments (e.g. position of windows, doors, plots, etc) to planning permission MA/14/0475. Result: DO NOT WISH TO OBJECT.
15/503551/SUB – Proposal: Submissions of details pursuant to conditions 3: samples of materials, condition 7: drainage details, condition 8: highway safety, condition 9: noise mitigation measures, condition 13: detail of existing, and proposed site levels, condition 14: surfacing materials, condition 16: ecological conservation management plan, and condition 17: details of fencing and boundary treatments. Result: WISH TO APPROVE – however, the Parish Council requested that the acoustic fencing proposed should be placed inside the existing hedge. The hedge should only be removed where the entrance splay is located, in line with Ecological Conservation Management Plan Appendix 2, which clearly defines the importance of protecting existing hedgerows.
g. 14/501895/HYBRID – Waterside Park, M20, Junction 8
Update: The planning application to build at the site has been rejected by MBC and KCC, but Gallaghers are lodging an appeal against the decision.
i. 15/503288/OUT – Land at Woodcut Farm, Ashford Road, Hollingbourne
Update: This planning application is likely to be discussed at the next Joint Parish Meeting in October.
13. Environmental Report –
a. The surface treatment work of Eyhorne Street will start on Saturday 19th September 2015, and will take approximately two days to complete. The two sections to be treated: Greenway Court Road to the war memorial near the school, and Tilefields to the A20 roundabout.
b. A quotation will be obtained by the Clerk to refurbish the village road-sign opposite The Dirty Habit PH. We should persevere in protecting the character of our village signs; Cllr Mrs D Parvin had successfully achieved this for the sign at the top of Hollingbourne Hill. Action: The Clerk.
c. Southern Water have been seen lifting several manhole covers, carrying out works within the village and a Sewer Capacity Check for the village has been requested from their Developer Services Department because of concerns that the existing sewer system cannot cope with the existing houses let alone new ones.
14. Fête Report
a. The next meeting for the 2016 fete will be on the Monday, 21st September 2015, 8pm, at The Dirty Habit.
15. Off-Road Motorcyclists and Quad Bikes – Councillor M Bedwell
The Enforcement Order served upon the off-road motorcycle club, Hospital Lane, was served in October 2014. Cllr A Bennett will find out how long the Order lasts, and whether it is ongoing. Action: Cllr A Bennett
a. The Bowls and Boules Day at Lenham Community Centre, due to take place on the 19th September, was unfortunately cancelled. However, on the 11th November a trip has been arranged to visit Templeuve and celebrate Armistice Day; the tickets for the 49-seat coach are £55.00 – thirty tickets have already been sold, so book up early to avoid disappointment.
b. Dr S Bauer asked what happens to the surplus of funds, if there are any, from these events. Mr J Cobbett advised that the money would be used for the purposes of the Twinning Association which is no longer part of the Hollingbourne Parish Council.
17. Financial Report
a. The cheques at the meeting were authorised, and there is £40,064.47 in the bank.
18. Street Lighting
a. The Clerk will ask Mr Ken Bonner, street-lighting contractor, for an update on the street-light testing.
19. Parish & Town Council Seminar, 9th November 2015, Tunbridge Wells –
Cllr A Bennett advised that he would attend the above event. Action: Cllr A Bennett
20. Items for Information –
a. A public meeting was held in July in Lenham to consider options for the future of the North Downs Deanery which includes the Leeds and Hollingbourne Benefice. It was noted that discussions are continuing.
c. Cllr A Bennett and his wife Anne wondered if we could have an item in the village, for example a flower tub, to commemorate the fine works that Reverend Nigel Fry his wife Jan had done for the village, and this matter will be considered in the future.
c. Cllr M Bedwell reported that his son is enjoying his five weeks work experience at the Maidstone BC.
Date of next Parish Council meeting: Monday, 12th October 2015, 7.30 pm, Cardwell Pavilion, Hollingbourne
Signed as a true record: Chairman: