April 2017 Minutes.

The Minutes of the Parish Council Meeting of 10th April that were approved at the Parish Council Meeting on 8th May 2017.

Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 10th April 2017, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.


Present:           Mr M Bedwell (Chairman), Mr A Ward (Vice Chairman), Mr D Ardley, Mr J Cobbett, Dr S Bauer, Mr A Bennett, Mr M Gray and Mr S Hulme.

In attendance:             Cllr Mr Patrik Garten – Borough Councillor, PCSO Dave Rowley, one member of the public & Mrs V. Smith – Parish Clerk.


  1. Apologies for absence: Cllr Mrs J Whittle – KCC


  1. Declarations and Requests

Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda –Cllr J Cobbett is unable to vote or comment on the planning application at the Old Grove Mill Dairy, Eyhorne Street, as they are his neighbours. Requests for Dispensations – none


  1. Approval of minutes of last meeting (circulated prior to meeting)

It was resolved that the minutes were a true and accurate record of the meeting.


  1. Matters arising(not covered elsewhere on the agenda – from the previous minutes)

14b.                        The ‘graffiti covered’ advertising vehicle has been removed from the Junction 8 roundabout.  Cllr A Bennett enquired with PCSO Dave Rowley whether a vehicle which has been defaced in such a way will get removed quickly.  PCSO said that a dangerously parked vehicle has a fourteen day notice upon it.


  1. Chairman’s Report –
  2. On the 27th March, a meeting with held with the Hollingbourne Station Manager, South Eastern Railway. Cllr P Garten, Cllr M Bedwell, Cllr M Gray, Cllr Dr S Bauer, and the Clerk were also in attendance.  Points raised were the lighting – the platform lights are on a separate circuit to the approach road, and whilst most lights are currently working there is a run of six at the Eyhorne Street end of the approach that have been out for some time.  These require an underground cable replacement, and it remains to be established whether Network Rail will carry out this work or South Eastern will complete and charge Network Rail.  The Station Manager will chase them for an update and let the Parish Council know.  The CCTV was checked on the 28th March, and it was confirmed that the CCTV is recording normally.  The cut cable on the station wall is obsolete.  The litter on the approach road verges will be continually monitored and reacted to.  With regards to the entrance to the overgrown land off Eyhorne Street, the Station Manager will try and discover more about the land and alert Network Rail to the mess that is made on the road in wet conditions.  South Eastern Railway would welcome a community project in the station building and the Station Manager will speak to the lettings department to make enquiries about its availability.  Finally, a new ‘sim’ card will be delivered to Maidstone East for the ‘Help Point’ at the Hollingbourne Station, so that it can be brought back to life.
  3. Mr M Bedwell suggested whether a finger signpost should be placed near the entrance of the Station Approach with directions to the village hostelries, the Church and the Leeds Castle upon it. The Councillors thought that this would be a good idea, but Network Rail and South Eastern Rail would need to be in agreement too.  If the proposal is acceptable to them the Clerk will contact the hostelries and the Castle to see if they would contribute towards the provision of the signpost.  Action:  The Clerk
  4. There is conflicting road signage in the village at the moment following the closure of the road between Hollingbourne and Bredgar at the Bicknor Road junction. The Clerk will contact Highways for confirmation.  Action:  The Clerk
  5. The fence constructed of tyres and concrete etc, along Greenway Court Road needs to be tidied up. Even if the fence is disguised with tree branches it will look more aesthetically pleasing.  The Maidstone BC has been unable to assist the Parish Council in this matter, and Cllr P Garten suggested that the land owner is contacted directly by the Parish Councillors so that their concerns can be discussed.


  1. Crime Report – PCSO Dave Rowley (in person and via email)
  2. The Hollingbourne crime figures for 10th March 2017 to the 9th April 2017 consisted of eight crimes and are: 10th and 29th March (x2) – Junction 8 Services – theft from motor vehicle, 10th March – Junction 8 Services – shop-lifting, 16th March – Eyhorne Street – criminal damage, 21st, 27th and 31st March – Junction 8 Services – making off without payment.  In relation to anti-social behaviour and nuisance, there was one call made to the Police regarding nuisance vehicles.
  3. Since the start of the New Year there has been an increase in the theft of Land Rover Defenders. The Police believe that this is due to the cessation of the model range and vehicles are being stolen to order.  Defender owners are reminded to secure their vehicles and report any suspect persons/vehicles/activity to the Police on 101 and in the case of an emergency 999.
  4. On 18th March a white vehicle with the index NM08 F*F was seen in the village. The vehicle had three male occupants within it.  They were acting suspiciously around a property and when challenged the males said that they were looking for a stallion to mate with their horse.  Anyone seeing this vehicle (full details available from the Police) or any other vehicle which they believe is acting suspiciously, should call the Police on 101 or, in the event of a crime being committed, they should call ‘999’.
  5. PCSO Rowley will liaise directly with the Parish Council to arrange a bicycle marking day, preferably over the school holidays. The Clerk will also contact the school / pre-school to see if they would like him to visit and talk to the children.  Action:  The Clerk


  1. Clerk’s Report –
  2. The Clerk supplied the Parish Councillors with the quotation obtained for the tree-works around the Lance Memorial Field and particularly branches overhanging the playground area. The cost of the works was reasonable and Cllr A Bennett proposed that the works were authorised and carried out.  Seven Councillors voted in favour with one Councillor wishing to abstain.  The Parish Council wishes to obtain a copy of the tree surgeon’s public liability insurance document before works take place in case there is damage to equipment and buildings, etc.


  1. County Councillor’s Report
  2. Cllr Mrs J Whittle is leaving her post as County Councillor in May 2017 and she will be greatly missed. Cllr J Cobbett advised that there were five candidates for the position and the election will be held on the 4th May 2017.  Cllr Cobbett has contacted the candidates so that their details could be placed upon the village website.  At the time of the meeting Mr Derek Eagle (Green Party) and Ms Shellina Prendergast (Conservative Party) had responded to him.


  1.      Borough Councillor’s Report – Cllr Patrik Garten
  2. Cllr P Garten reported that information about Junction 8, Woodcut Farm, is still circulating and awaiting the October 2017 appeals. MBC Councillors for Detling Nick de Wiggondene, Cllr Jill Fort – Leeds and Cllr Mike Cumings and Cllr Val Springett from Bearsted made a joint representation to the Planning Inspector with Patrik Garten in opposition to the development.  Within the draft Local Plan, Inspector Mr Robert Mellor advised to leave the development of office buildings on the aforementioned land to a later date within the plan.  This give would buy more time in the making of a decision and enable the pushing of the Leeds relief road.
  3. The planning application 16/508640/FULL – ten residential dwellings land east of Eyhorne Street (between Godfrey House and Claygate) was meant to be discussed at last week’s Planning Committee meeting however there has been an argument over the application and the need for ‘affordable housing’. The ten houses alone would not qualify for affordable housing concerns, but the accumulative effect with the Godfrey Meadow development has now meant that the planning proposal of ten dwellings is a concern and too many houses in total between the two developments without ‘affordable housing’.
  4. Cllr Garten advised that the Planning officers no longer wish to submit written / paper copies of drawings to the Parish Councils and wish for the Clerks / Councillors to print them off instead. The Parish Council is against this idea as the cost of a printer and its consumables capable of printing off ‘A1’ size drawings, together with clerk’s time and space within the office would make this proposal very impractical.  Strategic Planning will be discussing the matter again and Cllr Garten will voice our concerns to the officers.


  1. Planning Report – Cllr Mr A Bennett
  2. 17/501481/FULL – Morning Dawn Cottage, Ringlestone Road, Hollingbourne

Proposal:  Demolition of existing garages and conservatory, erection of two storey extension, internal/external alterations and dormer windows.

Decision:  Cllr M Bedwell proposed ‘do not wish to object’ and Cllr A Ward seconded proposal.  Seven Councillors voted ‘do not wish to object’, one Councillor ‘objected’.  Result:  ‘do not wish to object’.

  1. 17/501301/FULL – Old Grove Mill Dairy, Eyhorne Street, Hollingbourne

Proposal:  retrospective application for amendment to approved application MA/13/1173 for changes to elevations and floor plans and addition of porch area.

Decision:  Cllr A Bennett proposed ‘do not wish to object’ and Cllr A Ward seconded proposal.  Seven councillors voted ‘do not wish to object, Cllr J Cobbett ‘abstained’.  Result:  ‘do not wish to object’.

  1. 17/501329/FULL – 3 The Pavings, Hollingbourne

Proposal:  Proposed rear first floor extension, conversion of integral garage, 2 x new bay windows and replacement windows.

Decision:  Cllr Dr S Bauer proposed ‘do not wish to object’, Cllr A Gray seconded proposal.  Seven Councillors voted ‘do not wish to object’, one Councillor ‘abstained’ as they had a query over the parking at the property.

  1. 17/500485/FULL – Road Chef Services, Junction 8, Hollingbourne, Maidstone

Proposal:  Construction of a drive through kiosk and associated roadways.

Decision:  Cllr A Bennett proposed ‘do not wish to object’, Cllr A Ward seconded proposal.  Four Councillors voted ‘do not wish to object’, one Councillor ‘abstained’ and three Councillors ‘objected’.  The objection was because of the extra refuse, particularly un-recyclable refuse generated from the drive-through food outlets and its environmental impact.  Result:  majority voted ‘do not wish to object’.

  1. 17/501235/TPO – 4 Godfrey Meadow, Hollingbourne

Proposal:  TPO application – Oak tree:  crown lift to give ground clearance of 6 metres by removing to first sub-lateral branches rather than whole limbs.  Removal of ivy and dead wood to be carried out at the same time.  Decision:  Cllr Dr S Bauer ‘do not wish to object’, Cllr A Bennett seconded proposal.  Result:  All Councillors voted ‘do not wish to object’.

  1. Cllr A Bennett reiterated that Hollingbourne PC need to stand with Cllr Garten and neighbouring Parish Council’s to refuse the Junction 8, Woodcut Farm planning proposal. Cllr Garten was thanked for all of his efforts in this respect.
  2. The late withdrawal of the ten dwellings proposed on the land east of Eyhorne Street had been mentioned within the local press. The proposed development on the land to the west of Windmill Lane had also been withdrawn.


  1. Maidstone BC Draft Local Plan –

The paper copy of the Draft Local Plan has been received by the Parish Council and Cllr A Bennett will examine the document and report back at the next Parish Meeting.  Cllr Cobbett brought up the fact that the traffic congestion within the locality had not been mentioned within the document even though it would worsen considerably with the proposed extra housing.


  1. Environmental Report
  2. Cllr Cobbett advised that a lake has appeared alongside the footpath near to Hospital Road and the railway line and queried why it did not any have life-saving equipment next to it. The Hollingbourne Station Manager is finding out about the excavation and drainage around the tracks near Hospital Road.  Is the lake anything to do with South Eastern Railway – the Clerk will find out.  Action:  The Clerk
  3. The Parish Council was advised that Deanne Cunningham is the Maidstone BC contact for matters regarding tree preservation orders.


  1. Cardwell Pavilion (Bookings Past and Present) – Mr M Bedwell
  2. Football games and various events have taken place at the Cardwell Pavilion this month, and they were detailed on the cashbook.
  3. Cllr Cobbett queried the cost of the shipping container on the Lance Memorial Field beside the Cardwell Pavilion and enquired whether the appropriate amount of quotations had been obtained for the equipment. Cllr Bedwell confirmed that the initial company approached had shipping containers that were far too battered and unsightly for the Parish Council’s requirements.  The other two companies approached had containers of similar price however the company chosen could supply a brand new container in the required colour and condition and guarantee ventilation for the goods inside.  The £2000 plus VAT cost also included the delivery at a desired time convenient to both parties and a suitable lock for the container.


  1. Parks / Playground Report – Cllr A Ward
  2. Cllr A Ward presented the plans for the new equipment in the playground area which will be financed by a s.61 payment from the developer of Godfrey Meadow. The equipment proposed would consist of a pendulum swing, which can be used by less mobile children as well as a 25 metre aerial runway ‘zip wire’.  Works would also include the removal of the old seesaw which has seen better days and the replacement of a modern ‘rocker’ seesaw which would also be ideal for younger children and toddlers.  A multi-activity facility for toddlers and older children would also be installed.  This item is all in progress and future updates will be made available soon.
  3. The Millennium Green pond has been cleared and re-filled with water. Cllr S Bauer was very concerned about fish which may have died in the progress, but Cllr Ward assured the Parish Councillors that all efforts had been made to save the fish and they had been re-homed in local ponds.  The pond on the Millennium Green had been badly silted up and the water within it comes from the Bourne.  The pond had not been maintained from its instigation in 2000 and had desperately needed attention.


  1. Parish Assembly
  2. Arrangements for the Parish Assembly on 25th April are progressing well and tasks are being delegated for the evening. The poster for the event will be advertised on the village notice-boards this week.  The Parish Council is sure that the 2017 event will be as popular and well supported as ever.


  1. Station Approach Recycling Area – (As previous discussed in Chairman’s Report).


  1. Off-Road Motorcyclists and Quad Bikes – (nothing to report)


  1. Fête Report – Cllr M Bedwell / Cllr D Ardley / Cllr A Ward
  2. The date of the 2017 fete is the 10th June 2017. The next fete meeting will be on Monday, 15th May 2017, 8.00 pm at The Sugar Loaves PH.
  3. Cllr D Ardley advised that the village shop will not have a stall at the fete and therefore there will not be an exchange service for ‘euros’ at the event. The Parish Council wish Shula Lee every success in running ‘Christopher’s’ and would encourage all villagers to use the shop.
  4. The Lance Memorial Field will need to be cut before the Fete and the Clerk will ask the village horticulturist to strim around the bollards and fence of the field together with all relevant areas within the village well before the event. Action:  The Clerk
  5. Please note that tables will not be provided by the Parish Council for the stalls at the fete although gazebos can be requested.


  1. Twinning with Templeuve-en-Pévèle – Cllr J Cobbett

On the 24 & 25th June there will be a visit to Templeuve-en-Pévèle for Boules training and fun.  The visit will include a trip to the Lille Old Town a cabaret, dinner and barbecue.  Please contact Cllr Cobbett if you would like to go on this trip.  On the 26th June the Templeuve Golf Tournament will take place in France.  Cllr M Bedwell reported that there are now fourteen competitors for the Golf Tournament.  Please contact Roger Graynoth on rogergraynoth@hotmail.com if you would like to take part.

With regards to travelling to Templeuve, each visitor is responsible for their own travel arrangements.  The Parish Councillors were advised that Templeuve is approximately one hour away from Dunkirk.


  1. Financial Report –
  2. The cheques at the meeting were authorised, and there is £27,203.41 in the bank.


  1. Community and Communication
  2. Cllr A Bennett was glad to advise that Mrs Anne Bennett and himself had attended the Lord Lieutenant’s Annual Service in Rochester Cathedral on 14th March 2017 and it had been a very enjoyable event.
  3. Cllr Cobbett advised that the post of incumbent for the benefice which covers Hollingbourne Church has not yet been filled.


  1. Items for information – all matters previously mentioned in the minutes.


Date of next meeting: Monday 8th May 2017, 7.30 pm, Cardwell Pavilion, Hollingbourne



Signed as a true record:                       Chairman:                                      Date: