December 2011 Minutes.

Minutes of the meeting of Hollingbourne Parish Council

held on 12th December 2011   in the Cardwell Pavilion at 7.30pm


Present:  Mr M Bedwell (Chairman) Mr A Ward (Vice-Chairman), Dr S Bauer,

 Mr J Cobbett, Mr F Stephenson.

Also in attendance: Ms E Lawrence (Clerk) and  2 members of the public.



1.                  Apologies for absence  Received from Mrs S O’Connell (conflict of   commitments, Mr A Williams (in hospital)


2.                                          Declaration of Interests and amendments to Register of Interests

Mr Bedwell declared an interest in planning application MA/11/1996.

There were no amendments to the Register of Interests.


3.                                          Approval of minutes of last meeting


Mr Cobbett proposed that the minutes were a true and accurate record of the meeting and that they should be accepted, seconded by Mr Stephenson and agreed.


4.                                          Matters Arising (not covered elsewhere on the agenda)

Regarding the weight limit on the road bridge across the Bourne, it was acknowledged that the traffic scheme includes placing a weight limit sign, but it is still not known exactly what the limit is.

The Council noted gratitude for the support for the scheme from County Councillor Mrs Jenny Whittle.  The scheme includes white “gates” at the A20 village entrance and improved signage. Further discussion took place as to the only real calming measure appears to be chicane-style carriageways, which would need further consideration by Kent Highways.  An interactive speed sign is proposed for next year on a 50-50 funding basis between Mrs Whittle’s members fund and the Parish Council.  Outstanding issues such as maintenance costs and exact type of sign are to be decided.


5.                  Councillor vacancy    Mr David Ardley offered to stand for co-option as a Parish Councillor and was duly elected.  The Council welcomed him and the Clerk witnessed his Acceptance of Office.  Mr Ardley was advised he was not eligible to vote until his Register of Interests papers were completed.


The meeting was adjourned for10 minutes to allow the public to speak.


6.                  Chairman’s Report   Mr Bedwell had little to report as his items were already dealt with.  He thanked Mr Cobbett for taking up the issue of vibrations to properties caused by high speed trains, including the carrying of freight, with the relevant train company (High Speed 1).

He wished it noted that, further to an issue raised in public speaking time, that there is a great deal of consternation  amongst residents that noise from the M20 has become even more intrusive lately.  It was noted that it is some 20 years since the M20 opened, that promises of resurfacing had been broken and that it was believed that this stretch of motorway was the last to be constructed of rigid concrete.

7.                                          Crime Update    Nil received

8.                  Clerk’s Report   The Clerk had received a generalised (not Hollingbourne specific) questionnaire from The Citizens Advice Bureau on Affordable Housing.  Questionnaires will be available from Christopher’s Village Shop for anyone willing to complete and return one.

Another questionnaire this time from KCC regarding Waste and Recycling was discussed briefly and will be completed by Mr Bedwell.

The outcome of the recent consultation by MBC on Councillors remuneration was made available. (Clerks note: no member of HPC currently makes any claim)

9.                                          County Councillors Report     Nil received

10.                                      Borough Councillor Report    Nil received

11.                                      Planning Report


The following applications had been considered by the Planning Committee:-








MBC Decision


Erection of detached agricultural building including 192 solar panels

Coldharbour Farm

Coldharbour Lane





Removal and replacement of existing terrace balcony

4, Hasteds


ME17 1UQ




Amendments to planning permission MA/11/0898


Firs Lane

ME17 1XJ




Single storey front extension


Ashford Road

ME17 1XH




Application to vary condition 3 (No activity in connection with the use of the s

Barn At

Greenway Court Farm, Greenway Court Road, ME17 1QD






12.              Environment Report   Dr Bauer reported that two more oak saplings are ready to plant along the A20 entrance to the village in a continued attempt to replace the avenue of oaks which once stood there.

13.                                      Finance Report


It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.

Dr Bauer asked if the electricity supply had been scrutinised for the most cost effective tariff.  Mr Stephenson replied that street lighting had been swapped about a year ago, but the Cardwell Pavilion was deemed as business premises and EDF remained the supplier.

14.              Parks Committee   Mr Ward reported that all paperwork has been submitted to the Charities Commission to re-register the Millennium Field and that a letter has been sent to MBC to clarify the boundary/deeds.

Following an enquiry for a booking for renting the Pavilion and Lance Memorial Field, the Council wished it noted that the playground area and public footpath is still open to the public during hired hours.


15.              Fete 2012   Mr. Cobbett reported that plans are well under way for the Fete and Diamond Jubilee festivities.  The major area of concern is catering arrangements and the degree of financial risk the Council should take.  Mr Bedwell stated his belief that this was the only time anyone is going to celebrate a Diamond Jubilee and hosting the Olympics and it should be an occasion to remember, even in the current restrictive financial climate.  It was agreed that outside caterers be hired, and also that admission to the Saturday evening event should be at no charge.  However the cost of a marquee was thought to be too expensive. Using the gazebos was considered but the lack of response to pleas for help with dismantling last year was an obstacle.  The next meeting of the Fete organising group is 23 January 2012.

16.              Items for Information           The new Editor for the Parish Magazine has been named as  Katrine Callender.

An extraordinary (closed) meeting to further discuss the implications of the new planning arrangements will be held on 6th February.  Apologies noted from Mr Cobbett who will be returning from abroad.

            The chairman closed the meeting by extending a warm welcome to Mr Ardley, thanking members for their work throughout the year and wishing everyone

            A Very Happy Christmas.





Date of next meeting
9th January 2012 in the Cardwell Pavilion.





Signed as a true record: