January 2015 Minutes.


Minutes of the meeting of Hollingbourne Parish Council held on Monday, 12th January 2015, in the Cardwell Pavilion commencing at 7.30pm.

Present:  Mr M Bedwell (Chairman); Mr A Ward (Vice-Chairman); Mr A Bennett;

Mr J Cobbett ; Dr S Bauer; Mr P Waite; Mr D Ardley and

Mrs V Smith, Parish Clerk

In attendance:   Mr Ken Bonner – Street-lights contractor

1.  Apologies for absence:  Mr L Vallins (business) and Cllr Mrs D Parvin (personal)

2.  Declarations and Requests

Declaration of Changes to the Register of Interests – none

Declaration of Interest in items on the Agenda – none

Requests for Dispensations – none

3.  Approval of minutes of last meeting (circulated prior to meeting)

It was resolved that the minutes were a true and accurate record of the meeting.  It was also resolved that the minutes for the Accounts Meeting were a true and accurate record of the meeting.

4.  Matters Arising (not covered elsewhere on the agenda)

a.     A reminder letter has been sent to Ms Alison Broom (MBC), regarding a response to our previous correspondence, about the approval of the houses being built opposite Godfrey House, Eyhorne Street.  We await her comments.

b.    Mr A Bennett asked Mr J Cobbett whether he feels the state of the accounts is improving.  They are gradually, but we will have to put the village precept up by 50%, which equates to £25-30 per household, per year, to cover the cost of running the street-lights.

c.     Mr K Bonner gave the Councillors very informative and helpful guidance in how to proceed with maintaining the street-lights in the village.  The Councillors can now consider what the options are in repairing / replacing street-lights for their optimum low cost and high efficiency. Mr Bonner indicated that the cost of upgrading each light to modern standard would be £420 per unit and that the lights are too far apart to legally qualify as street lights. He agreed to provide more information on the likely costs and benefits of upgrading the existing lights with “Worcester Authority” lamp holders which are commonly used in other conservation areas.

5.  Chairman’s Report

a.    The Hollingbourne Parish Council has been approached by a long term villager who faces being evicted from his home. Additionally there have been other incidents in the vicinity of his house and the matter has been brought to the attention of the Police.

b.    Ms Aline Koehler-Price, from the Dirty Habit, has reported on fly-tipping on Hospital Road.

c.    The WI approached the Parish Council with regards to hiring the Cardwell Pavilion free of charge.  The Councillors have agreed that the WI will not pay for the Pancake Race day, as all of the proceeds from this event go towards the Meadows Trust.  However, as the Church pays for hiring the hall when they hold Messy Church, which is also non-profit making, it was seen that the WI should pay a similar amount for hiring the hall for the Safari day .

d.   Mr P Waite has received a telephone call from Mr Pat Sandford of the Royal British Legion regarding four names which are missing from the village war memorial.  It was noted that Mr Sandford has agreed to make a contribution towards the cost of adding the names to the War Memorial.

e.    A meeting regards the Hook and Hatchet Public House in Hucking hasbeen held with regards a community purchase of the premises.  A request has come from the meeting organisers for assistance.

6.  Neighbourhood Plan – nothing to report.


7. Governance and protocol for sub-committees

a.     Mr D Ardley issued Code of Conduct and Standing Order policies to the Councillors for their perusal and comments for next month’s meeting.

8.  Parks Report

a.        Mr A Ward has contacted Ms Kate Turnham at the MBC regarding obtaining the deeds to the Millennium Green.

b.        The Clerk has contacted Ms E Willy of the Meadows Trust regarding the trimming of the verge opposite the school.  Further information is awaited from the Meadows Trust.

9. Crime Report – none available.  Report to follow after PSCO Waring’s annual leave.

10.  Clerk’s Report

a.    An electrical inspection has taken place at the Cardwell Pavilion, following the lights ‘tripping’ in wet weather.  The inspection report was previously circulated to Councillors.  The heating thermostat does not operate correctly due to the radiator safety blankets over the radiators.  It was agreed the radiator guards would be purchased to replace the blankets.  This will solve the problem and keep the building warmer as well as cutting down on heating costs.  All Councillors approved the purchase of the guards at a cost of £262 plus VAT.  Action:  The Clerk.

b.    The Clerk will check with the Parish Council insurance, to see if all hirers of the Cardwell Pavilion (private use – e.g. parties), are covered for public liability.  Action:  The Clerk.

c.     The Asbestos Survey contractors will visit the Cardwell Pavilion on the 14th February 2015 to carry out their inspection.

11. County Councillor’s Report – none available for the meeting.

12. Borough Councillor’s Report – none available for the meeting.

13. Planning Report

a.  Waterside Park – Gallagher Properties have approached the Planning Inspectorate, appealing to the refusal of their proposed development.  The Parish Council have been asked to make their views known, and a letter has been sent to this effect.  Our response has not changed.

b.  14/506489/ADV – Esso Petroleum Co, M20 Junction 8, from Junction 7 off slip road

Proposal: Advert consent for the installation of illuminated and non-illuminated signs.

Result: DO NOT WISH TO OBJECT – (all Councillors in favour)

c.  14/506346/FULL – The Moorings, Firs Lane, Hollingbourne

Proposal:  Two storey side extension to east elevation and two storey link to garage including additional alteration to garage.

Result:  DO NOT WISH TO OBJECT – (all Councillors in favour)

d.  14/506366/FULL – Acorn Cottage, Pilgrims Way, Hollingbourne

Proposal: Ground floor and first floor extensions (re-design of approval 14/0692).

Result: DO NOT WISH TO OBJECT – (all Councillors in favour)

e.  14/505719/FULL – Toadflax Cottage, Pilgrims Way, Hollingbourne

Proposal: Relocation of chimney and dormer to side elevation (to replace roof lights).

Result:  DO NOT WISH TO OBJECT – (all Councillors in favour)

14. Environmental Report

a.  Dr S Bauer does not feel that we should enter the Men of the Trees ‘favourite tree’ competition for the village on this occasion.  Many of our trees need maintaining, and the trees planted on Meadows Trust land are no quite old enough to qualify yet.  Dr S Bauer is looking to getting a blanket ‘TPO’ on the trees in the village to protect them.

15. Fête Report

The next fête meeting will be held on the 26th January 2015, at the Dirty Habit; and Mr L Vallins will be able to update the Councillors after that.

16. Off-Road Motorcyclists and Quad Bikes – nothing to report.

17. Twinning

a.    Our Twinning friends in Templeuve have sent us a very enjoyable You Tube New Year Message which is on the village website.

18. Financial Report (Mr J Cobbett)

a.  The Parish Clerk will meet with Mr J Cobbett regarding the completion of the financial forms for next year’s budget and Parish Precept application. It was agreed that the Parish Precept would increase by 50% to cover the ongoing cost of street lighting.

b.  Mr J Cobbett will be unable to be present at the next Parish Meeting.

19. Items for Information

a.    Mr P Waite asked what kind of email attachments are best to use for the Councillors.  Internal emails are best with ‘word’; external ‘PDF’, so that they cannot be altered.

b.    There was an incident at 12.15 am, Saturday night 10th January, along Eyhorne Street.  A flat bed truck parked outside one of the Councillor’s neighbours on the pavement, and continuously ‘blasted’ their vehicle horn for approximately fifteen minutes.  The driver then drove off at speed, still sounding their horn.


Date of next meeting: Monday, 9th February 2015, 7.30 pm, Cardwell Pavilion





Signed as a true record:                       Chairman: