July 2009 Minutes.

Minutes of the meeting of Hollingbourne Parish Council

held on 13th July 2009

  in the Cardwell Pavilion

at 7.30pm


Present:  Mr Bedwell (Chairman), Mr Cobbett (Vice-Chairman), Mrs Baxter, Mr Stephenson, Mr Ward, Mr Williams.

Also in attendance:  Mrs J Whittle (County Councillor), Ms E Lawrence (Clerk) and 9  members of the public.


1.         Apologies for absence  none (apologies subsequently received from Dr Bauer)


2.       Declaration of Interests and amendments to Register of Interests


There were no declarations of interest.

There were no amendments to the Register of Interests.


3.      Co-option of Parish Councillor


As one of the potential candidates has been on holiday and not available, it was agreed to defer until the next meeting.   


4.             Public Question Time


The meeting was adjourned for 10 minutes and then resumed.


 5.     County Councillors report


Mrs Whittle reported that she has been busy in her new role, with a large division comprising 14 parishes, 11 of which are very active! She has also been appointed as the Deputy Cabinet member for Learning and is involved with some 600 schools and scholastic and vocational qualifications.  She is actively campaigning against KIG, meeting with CPRE, stopKIG and others.

She advised that grants are available from £25,000 Highways fund and £10,000 Community Fund.

Mrs Whittle had noted that interest had been expressed by the Parish Council in the Community Warden Scheme.  She cited Harrietsham and Lenham as being parishes which shared wardens and suggested that is something Hollingbourne could consider.


 6.     Approval of Minutes of last meeting Circulated prior to meeting)


Mr Cobbett  proposed that the minutes were a true and accurate record of the meeting and that they should be accepted.  This was seconded by Mr Stephenson and agreed.


7.       Matters Arising (not covered elsewhere on the agenda)


p.1.      Noted that access to the pre-school storage cupboard still not available as key awaited. 

The Football Club would submit an application for full planning permission for the siting of a portacabin to provide changing room facilities


p.2  A list of contractors to be submitted to Mr. Ward.  Clerk

PAT testing remains outstanding.  Mr Stephenson


8.       Chairman’s Report


Mr Bedwell reported that he had received an anonymous letter regarding speeding in the village. Item to be covered under CAP later on the agenda.

Commenting on the Fete, Mr Bedwell proposed that pitch charges should be changed to:

Good causes £15, Village businesses £20 and Commercial businesses £35.  Seconded by Mr Ward and agreed. Mr Ward commented on how other villages managed the proceeds of their fetes and that they viewed them as fund raising events.

It was further agreed at the suggestion of the Chairman that one named person should manage the booking of stalls, with the fete coordinator having the final say when and if necessary.  Mrs Williams had notified the Clerk that she would not take on the coordinator role next year, so the need to find another person to undertake the role was noted.  The subject of dogs accompanying their owners at the fete had been covered extensively at the debrief. The Clerk to clarify situation with MBC dog warden, but the majority view was that dogs are members of many families, have accompanied their owners in previous years and not presented any problem, although it was acknowledged that there are some who genuinely dislike or are afraid of dogs.  Mr Cobbett suggested that there should be a dog show as a fund raising initiative.

Mr Bedwell had been invited to an open air performance of A Midsummer Night’s Dream at Leeds castle, for which he thanked Victoria Wallace.

He reported the next meeting Joint Parishes group meeting would be next Wednesday, and it was very unlikely that he would be able to go due to family commitments; as no-one was free to attend, it was suggested the Clerk ask if Dr Bauer would be able to.


9.       Finance report


A list of cheques to be issued for July and August expenditure was circulated prior to the meeting.  Mr Cobbett proposed that the cheques be issued and this was seconded by Mr. Williams.  A  Finance Committee meeting to be arranged for October in light of need to draw on reserves. Action: Clerk


10.       Clerks report


11.       CAP update and HPC Actions:


          Crime Update   nil in the absence of a PCSO, and no report received.


         Traffic/parking  Cllr Bauer  no report received, but this is still a topic of great concern for many villagers, also brought to the attention of the Chairman by the letter he received.  The lack of Unsuitable for HGVs signage and persistent breaking of the speed limit to be pursued.

The lack of parking spaces had been commented on by the Village of the Year judges.


         Housing  Cllr Stephenson will chase Cascade during August


         School Cllr Baxter had met with the Head teacher, John Holley and governors and the possibility of community usage is being actively explored – e.g. IT and possibly lunches for older people


         Environment no report.  Cllr Baxter thanked Jenna Roper for the plant signs she had made and placed in Jacks Alley.


Cllr Baxter offered to update the Community Action Plan and will pass to Cllr Ward as the plan needs to be reviewed by the Steering Group.


12.    Parks Report   Mr Ward confirmed that the recent problem with the CCTV camera had been resolved and the alarm is fully functional.



13.       Planning Report

 The following applications had been considered by the Planning Committee:-



Retention of 2 (no) storage containers until June 2011

Land Adj. To Woodcut House, Ashford Road, Hollingbourne


An application for listed building consent for works to convert redundant coach  house to provide residential annex to principle dwelling

Oakfield House, Ashford Road, Hollingbourne, ME17 1PF



Change of use of redundant coach house to provide residential annex to principle

dwelling together with erection of a detached garage and secure storage building


Oakfield House, Ashford Road, Hollingbourne, ME17 1PF


All applications carried –  6 for, 1 abstention.


14.       Environment Report    No report received.

Mrs baxter reported that the judging for Kent Calor Village of the year is going well so far.  Comments received included that more could be done to encourage/protect wildlife.  There are several opportunities available for funding sports projects.  A special thank you to both Pauls from Hollingbourne Property Services and the Courtyard Studios for meeting with the judges


15.       Borough Councillors report    nil in the absence of Mrs Parvin.


16.       KIG update  covered elsewhere, Cllrs Stephenson and Baxter would try to cover attendance where possible.


17.       Correspondence List    A list of correspondence received since the last meeting had been circulated prior to the meeting.



18.       Items for Information  Mr. Ward reported that he had met with the regular users of the Pavilion, and those responsible for bookings and cleaning


Mr Bedwell wished to thank Mr and Mrs Williams for providing excellent teas at the Real Madras/Veterans football tournament and to Alan Williams (Jnr.) for coordinating such an enjoyable event again this year.



Date of next meeting:
Monday 14 September at 7.30pm in The Cardwell Pavilion.


Signed as a true record: