July 2012 Minutes.

Minutes of the meeting of

Hollingbourne Parish Council

held on 9th July 2012 in the Cardwell Pavilion at 7.30pm


Present:  Mr M Bedwell (Chairman) Mr A Ward, Mr D Ardley, Mr J Cobbett,

    Mr F Stephenson, Mr A Williams.


Also in attendance: Ms E Lawrence (Clerk) Mrs J Whittle County Councillor, PCSO de Burca      and 8 members of the public.


1.                                                                                          Apologies for absence     Dr S Bauer (unwell)

       Mrs Daphne Parvin, Borough Councillor



2.                                          Declaration of Interests and amendments to Register of Interests 


Messrs Cobbett and  Stephenson declared an interest in application TA/0076/12 as neighbours.


3.                                          Approval of minutes of last meeting


Mr Bedwell proposed that the draft minutes were a true and accurate record of the meeting and that they should be accepted, seconded by Mr Williams and agreed by all present.  The Chairman duly signed the minutes.


4.                                          Matters Arising (not covered elsewhere on the agenda)


Mr Cheetham’s agreement to make a notice board had been confirmed.

The possibility of twinning with Lesquin, Northern France, is ongoing.

The company who maintain the street lamps will provide a quotation to bring the lamps to standard, as well as emailing the Clerk after each “scout” with findings.




5.                  Councillor  vacancy    Mr Ward was co-opted unopposed to fill one vacancy, proposed by Mr Bedwell and seconded by Mr Stephenson and agreed unanimously.

The Clerk had received an expression of interest from a potential member who lives just outside the parish, but it was felt that although the vacancy had been advertised on the website and in the Parish magazine, notices had not been placed around the village due to the Clerks recent health issue.  It was agreed that notices should be placed within the village and all potential candidates could attend the September meeting.



6.                  Chairman’s Report    Mr Bedwell reported that the Clerk had received an unsigned email and reiterated that the Parish Council would not accept anonymous communications by any means.

A concerned resident had reported unauthorised cars parked on the Lance Memorial Field.

Clamps have now been fixed to the bars clearly intended to prohibit parking.

Councillors Bedwell, Cobbett and Stephenson had attended a Joint Parish Group meeting concerning proposed development at Junction 8 of the M20.



Three potential areas were identified for development:  at Woodcut Farm, opposite the Biffa site and at Detling Aerodrome.  The general feeling was that the Detling Aerodrome would be the best option, with an additional traffic routing system such as a roundabout, which would additionally improve access to the County Showground.  Maidstone officers appeared, in spite of the recent £1.7 million expenditure on opposing the KIG proposals, to favour J8, with 15 hectares of land affected. KCC had spent £1 million opposing KIG . The Chief Executive of Leeds Castle has also objected to this recent proposal.  The need for additional offices and workshops had apparently been identified, although there had been no satisfactory explanation why the unused premises already in existence  – at Park wood and Aylesford for example, could not be used.  Consultation closes on 25th July.


Mr Stephenson reported that he had spent three days at Harrietsham learning how they have been selected by MBC as a Rural Development Centre, involving the whole village in planning proposals and “what they wanted their village to look like”. 


Although the Localism Bill gives councils more weight in decisions affecting their communities, it would appear that the Borough Council would still hold sway. It was resolved to involve Navigus Planning in facilitating a Neighbourhood Plan for Hollingbourne.


The meeting was adjourned to allow for public participation and then resumed.


7.                                          Crime Report    PCSO de Burca reported that Crime in the North Downs has dropped by 18.5% so far this year when compared to last year. This year 66 crimes have been reported to Kent Police so far, this is a lot less compared to 2011 (financial year) when 81 crimes were reported at this point in the year.  20 crimes were reported in June 2012 compared to 27 crimes reported in June last year.


Country Eye: Country Eye is now operating in Hollingbourne and membership is free! Country Eye is the equivalent of the urban Neighbourhood Watch scheme but specifically aimed at country dwellers. Its aim is to promote rural safety, and reduce crime and the fear of crime by inclusion of all elements of the community. All members of the country community are seen as partners in tackling issues such as rural crime, hare coursing and anti-social behaviour that with others have such an important impact on our quality of life. Suzanne Daniell our local Watch Liaison Officer is based at Maidstone Police Station and she and her team of volunteers circulates daily crime information and intelligence to all participating groups or individuals. Further information to follow, if you are interested in joining please contact Ms Daniell on 01622 604395 and she will send you a pack in the post !


8.                  Clerk’s Report  matters covered elsewhere on the agenda.


9.           Environment Report  Mr Williams gave the background to the Footpath as it runs alongside the Glebe and the recent deviation request.  It was resolved to support the deviation on the conditions that the path is of the proper width (except past a tree), that all barbed wire is permanently removed and that the path is made as level and safe as possible.

   The path from the church to the school through the meadow has been cleared.




10.              County Councillors Report     Mrs Whittle is waiting to hear more re siting of the interactive sign as well as the Bourne Bridge weight limit.

The high speed broadband initiative has stalled, hopefully temporarily.  MBC input required as application cannot be made at Parish level because the required information is not held, and the application itself is huge. Another meeting to be arranged, Mr Cobbett invited to attend.


11.      Planning Report        








MBC Decision


Replacement rear extension

Greenway Court Barn

ME17 1QE





Conservation Area notification of intention to cut back Yew Tree crown

The Coach House,

Cotuams Hall, 

ME17 1TP




Conservation Area notification of intention to cut back Willow Tree crowns x 3

Autumn Cottage

Musket Lane




WTA = Wish to approve

DNWTO = Do Not Wish To Object

RNO = Raise No Objection

TBA = To Be Announced


Mr Stephenson  reported that there now appeared to be a [retrospective] planning application for alterations to a listed building within a Conservation area.      


12.       Finance Report          It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.   Mr Cobbett reported that an application for funding a Fitness for All Trail had been rejected.


13.       Parks Report    Mr Ward reported that again MBC has not returned the necessary finalised paperwork for the Millenium Green.

            A glazier to be arranged for the broken window in the Cardwell kitchen.

            It was resolved to set a contract with Prism Alarms for CCTV maintenance at £175 pa and £350 to replace a camera.


14.       Borough Councillors Report    Nil received



15.                   Fete 2012 AND 2013  Mr Cobbett reported on the Fete 2012 debrief and confirmed that the band has been booked for next year.  The tables borrowed from the school went to another lender and the school had complained that those tables were dirty on their return. 

            The chairman pointed out that was why Parish equipment should be purchased as much as possible, as well as to cut down on transportation needs.

            The next Fete planning meeting will take place in October.


16.       Items for Information     It was noted with pleasure that Katrine Callander is the new KM village correspondent.


Date of next meeting

Monday 10th September 2012 at 7.30pm in the Cardwell Pavilion.





Signed as a true record: