July 2018 Minutes.

The Minutes of the Hollingbourne Parish Meeting in the Cardwell Pavilion of 9th July 2018 that were approved at the Parish Council Meeting on 10th September 2018.

Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 9th July 2018, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.

Present: Mr A Ward (Chairman), Cllr Dr S Bauer, Cllr J Cobbett, Cllr D Ardley, Cllr A Bennett &
Cllr S Hulme

In attendance: Cllr Mrs Shellina Prendergast (KCC), Cllr Patrik Garten (MBC), PCSO Daniel Genn, plus PCSO companion, three members of the Public (including Ms Andrea Marshall) and Mrs V. Smith – Parish Clerk.

1. Apologies for absence: Cllr M Gray (previous commitment?)

2. Declarations and Requests
Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda – Cllr Dr S Bauer regarding planning application at the Coachman’s Lodge, as it is her property; Requests for Dispensations – none

3. Approval of minutes of last meeting (circulated prior to meeting)
It was resolved that the minutes of the meeting on 11th June 2018 are a true and accurate record of the meeting.

4. Matters Arising (not covered elsewhere on the agenda) – none
7a. The Clerk is progressing with Data Protection procedures within Parish Council, including forming private email addresses for the Parish Councillors. Action: The Clerk
5f. Cllr A Ward will assist the Clerk in addressing the correct increase in her wages, according to Local Government increases and KALC.
5j. The Clerk will liaise with Cllr J Cobbett with regards to website training mid-September 2018.

5. Speed Limits through the village of Hollingbourne – Cllr Mrs Prendergast / Parish Councillors
a. There was a road traffic accident on Friday, 29th July 2018 at approximately 2.30 – 3.00 pm where a car, was in collision with a vehicle parked on verge opposite School playground/field in Eyhorne Street. Concern has previously been expressed about the safety of this section of Eyhorne Street and in general the speed at which vehicles pass through the village which has a 30 mph limit ignored. As the limit is often ignored despite a number of speed signs and road markings the Parish Council decided to organise a speed survey. Cllr Mrs S Prendergast was pleased to note that the Parish Council is carrying out the speed survey as the data produced by a survey is necessary to justify changes in the village speed limit and possible other remedial measures. The question was raised whether chicanes could be placed along the road where speeding is perceived by drivers. Although this is a popular request from villagers it is not recommended by the emergency services and can have some negative consequences such as increased noise, pollution, etc. Councillor Garten mentioned that speed bumps had not been always popular elsewhere in the Borough.
b. PCSO Dan Genn recommended the ‘Speedwatch’ initiative, which only requires six volunteers within the area to monitor the speed in which vehicles pass through the village. PCSO Genn will check what Speedwatch equipment stocks are available from the Police before the Parish Council looks into buying their own. PCSO Genn is also considered whether a ‘flashing’ 20 mph sign could be placed outside of the School during school hours.

6. Police Report – PCSO Daniel Genn (please also see item 5.b)
a. There have been no crime reports generated in the village. However, the Parish Council would like to urge villagers to contact the Crimestoppers on 0800 555 111 if they have information relating to crimes, or other concerns that they would like to anonymously supply to the Police. Crimestoppers is a charity which the Police use frequently. If you own a smart phone, the ‘app’ https://countryeye.co.uk/ is also a very convenient way of reporting matters and concerns to the police and the Parish Council would urge you to use this service.
b. On Friday, 3rd August 2018, 7.00 pm, there will be a free Police Event at the Cardwell Pavilion, Greenway Court Road, Hollingbourne, where the PCSOs, together with other representatives from the Emergency Services, will liaise with the local residents giving advice and listening to concerns.

7. Chairman’s Report – Cllr A Ward
a. Cllr A Ward had received information about the Parish Council flying the red ensign flag on the 3rd September 2018 for the Merchant Navy Day. It was agreed that this event would be considered on another occasion.
b. There is a big problem with dog fouling in the village, particularly on the pavements along Eyhorne Street. It is very disappointing for the village residents when dog owners do not clear up after their animals as their negligence make responsible dog owners look equally unpopular. The Clerk will initially raise this matter with the Maidstone BC Dog Warden. Action: The Clerk
c. Cllr Ward has been approached by concerned parents about the possibility of having a School Crossing Patrol outside of the school and he would like to know who would fund the service. The Clerk will investigate the matter, but the link https://www.telegraph.co.uk/news/uknews/9636983/Lollipop-lady-will-set-you-back-55000-parents-told.html gives the impression that we need data from the speed surveys in the village to establish whether the KCC would consider employing a Lolly Pop Person.

8. Co-Option of Parish Councillor – Cllr A Ward
a. Ms Andrea Marshall of Eyhorne Street is keen to become co-opted as a Parish Councillor and can be as the Parish Clerk has been officially advised by the Maidstone Borough Council Electoral Services, that they have not received a letter with ten signatures requesting an election for the casual vacancy due to the resignation of Mr Michael Bedwell. Andrea has lived in Hollingbourne for 19 years and is a horticulturalist involved with commercial ornamental crops. Cllr J Cobbett proposed that Andrea will be a great addition to the Parish Council and all members present at the meeting were in favour of this agreement. At this point in the meeting Andrea sat at the table with the Parish Councillors but she was unable to vote on matters for this meeting.

9. Clerk’s Report – including Cardwell bookings and maintenance
a. The Clerk will contact the Maidstone BC with regards to getting the bin in the play-ground emptied more frequently, and she is waiting for quotations with regards to tidying up the area.
b. The Clerk will seek a tree-surgeon’s advice on the tree, presumed dead, on the Tanyard Green. It was suggested that the Hollingbourne Meadows Trust Ltd be approached to see if they would consider replacing the tree. Cllr D Ardley, a Director of the Meadows Trust confirmed that as the Green does not belong to the Charity they would not be able to fund a replacement tree. The Parish Council will look into a suitable replacement following an update on the existing tree.
c. An enquiry from a local resident has been made about the up-keep and maintenance of field and stream bank in the Millennium Green Park as it is quite overgrown. Basically, the work at the park is only carried out by Cllr A. Ward and Mr B. Smith and further volunteers would be very much appreciated. Cllr Andrea Marshall said that she can look into how to clean out the pond, which is lined with clay.
d. The Meadows Trust has approached the Parish Council with regards to borrowing gazebos for the Art Festival being held in the meadows on Sunday, 2nd September 2018 between 2 – 5 pm. The Parish Councillors agreed that this was acceptable.

10. County Councillor’s Report – Cllr Mrs S Prendergast
a. There is a revised consultation of Junction 5 on the M2. The Parish Council needs to respond to the consultation as many of the traffic problems within the village are caused by the congestion on the A249 causing rat running through villages. (Please see additional information in item 15.b.)
b. A solution to the problems caused by possible Operation Stack has gone to KCC consultation. Please see website for further updates https://highwaysengland.co.uk/projects/solutions-to-operation-stack-managing-freight-traffic-in-kent/ . Cllr J Cobbett attended the public event at Sessions House, Maidstone on the 7th July 2018.
c. The KCC Big Conversation Programme is taking place with regards to the provision of rural transport service and details of Parish seminars are being held over the coming months. There is also a public event on Thursday, 19th July, 7 – 9.00 pm, in the Lecture Theatre, Sessions House, Maidstone, ME14 1XQ, with regards to the matter. The Clerk will attend the Parish Council presentation on the 18th July 2018. The consultation expires on the 8th August 2018, for more information please see www.kent.gov.uk/bigconversation.
d. There is a Rights of Way Improvement Plan Public consultation taking place between 20th June and 12th September 2018, and more details an online question please see the website www.kent.gov.uk/rightsofwayimprovementplan
e. In her personal opinion, Cllr. Prendergast felt that the Community Infrastructure Levy (CIL) rate set by MBC on new developments may be too low to deliver all the necessary strategic infrastructure – highways, education, and other services – to support the considerable development in the Borough. School places particularly in central Maidstone are under pressure and several schools planned for 2018 openings could be delayed to 2020 at the earliest. Mrs. Prendergast would like to see a wider range of properties being constructed to include more affordable housing.

11. Borough Councillor’s Report – Cllr Patrik Garten
a. There are a lot of consultations circulating at the moment within KCC and Maidstone BC. Cllr Garten is particularly concerned about the Highways England Junction 5, M2 development as the latest proposal, referred to as Option 4H1, which is a revamp of the previously rejected flyover option 4, has no costings to hand. This consultation does prove however that the public does sway the decisions of Highways and other Governmental offices, as the original ideas for Junction 5 were sent back to the drawing board! Cllr D Ardley asked whether there is sufficient funding to do the right proposal of works, and would it go ahead. .
b. Cllr P Garten will feed back to the Parish Council information about the MBC Strategic Planning Committee.
c. Please see Cllr Garten’s latest newsletter on the Parish website

12. Planning Committee Report – Cllr A Bennett
a. 18/502600/FULL – Yew Tree Cottage, Musket Lane, Hollingbourne
Proposal: Conversion of attached double garage into additional living space.
Decision: The comments date had passed for the Parish Council to respond to the Planning Department with regards to this application, however, Cllr Bennett would have proposed ‘do not wish to object’. One of the Parish Councillors did have concerns over the loss of parking by converting the garage and its effect on the lack of roadside parking in the village.
b. 18/502587/FULL – Coachman’s Lodge, 1 Eyhorne Street, Hollingbourne
Proposal: Change of use from Business to Residential use together with addition of a first floor within the existing roof-space, and a single storey side extension.
Decision: DO NOT WISH TO OBJECT (all Parish Councillors able to vote on this proposal in agreement). As confirmation, no member of the Parish Council has a close, or personal, or professional relationship with Dr Susan Bauer.

13. Environmental Committee Report – Cllr Dr S Bauer
a. There is a big problem with dog’s mess within the village (please see previous comments in item 7.b.)
b. There have been two recent incidents of fly-tipping which have been notified to Maidstone BC, which were three freezers dumped in a field of off Eyhorne Street, and builder’s rubbish, including asbestos material, discarded in Old Mill Lane. The Parish Council recommends reporting all incidents of fly-tipping separately on the Maidstone BC website where they are quickly taken away.

14. Finance Committee Report – Cllr J Cobbett
a. There is £47,399.12 in the Parish Council’s combined bank accounts. Cllr J Cobbett proposed the approval of authorising the cheques drawn by the Clerk and all Parish Councillors voted in favour.
b. Another Finance Committee Meeting will be arranged when the Clerk has gathered prices for the proposals for the 2019/20 budget which may include two notice-boards, a defibrillator and its storage cabinet, seating benches, additional speed signs, adult outdoor exercise equipment and the cost of a Volunteer Support Warden (shared with a neighbouring village). Action: The Clerk

15. Highways and Infrastructure Committee Report – Cllr D Ardley
a. Cllr D Ardley has detailed the current situation regarding accidents and perceived speeding within the village of Hollingbourne with regards to carrying out a speed survey upon its main road. There have been two serious accidents in Eyhorne Street in the last 19 years and 11 minor accidents Automatic traffic devices register the number of vehicles passing over them, the class of the vehicle and the speed in which it is travelling. Cllr D Ardley has gathered three quotations for the hire of the devices, and the ‘best value’ offer, although not the cheapest option, works on a system upon which the Parish Council can download the data and produce a report at no extra cost. Suitable locations for the devices were discussed at the meeting and the time in which the survey would be carried out. Cllr A Bennett proposed that the Parish Council support Cllr D Ardley and go ahead with organising the required works, and Cllr Dr S Bauer seconded the proposal. The Parish Councillors voted five in favour and one abstained. Following the results of the survey the Parish Council will be looking for volunteers to carry out the Speedwatch initiative. It is believed that Leeds Parish Council have already carried out Speedwatch and the Clerk can investigate how it works and what is required for the volunteers. Cllr A. Ward confirmed that the traffic speed survey is Phase 1 of slowing down the traffic within the village. (Please also see Item 5.b.)
b. At the June Parish Meeting the problem of vehicles parking in passing places along Broad Street was mentioned by a member of the public. A traffic regulation order would be required before signage could be placed in the passing places to stop the parking. Cllr J Cobbett and Cllr A Bennett both feel that the opinions of other residents of Broad Street need to be sought before the Parish Council looked into this matter further.
c. The litter and fly-tipping on the verges outside of Biffa on the Ashford Road need to be reported to the Maidstone BC, as they should be advising Biffa to tidy up the area. Action: The Clerk
d. The Parish Council have received an email from a resident in the Upper Street area with regards to the challenging road conditions including a lack of a footpath on the corner by the Vicarage. There is a footpath through the Shaw to Vicarage but not one from the Vicarage towards Upper Street though the Shaw needs to be made clearer. There is public footpath from the school up to the Church across Church Meadow which belongs to the Wye Agricultural Trust. The matter will be passed to the Highways department.

16. Parks Committee Report – Cllr A. Ward – (Please see item 9.c.)

17. Fête Sub-Committee Report – Cllr D Ardley & Cllr A Ward
The provisional profit made at the fête by the Parish Council is £549.30. There were over 20 stalls at the fête and the Church in total raised £881.55 and the Royal British Legion raised £302. The bar this year was organised by Beccy Stroud for the Hollingbourne Parish Council. The Compère for the day was Andrew Snowdon and the Chairman of the Fête Committee was David Ardley.

18. Twinning Sub-Committee Report – Cllr J Cobbett
The Twinning Committee was set up in 2015 following the twinning of Hollingbourne and Templeuve in March 2013. Sadly due to lack of support the Twinning arrangement may end because of the lack of a Twinning Committee in Templeuve. In the event that the twinning arrangement ceases the Hollingbourne Twinning Committee is minded to donate the remaining funds of about £600 to the Hollingbourne Meadows Trust. This amount includes a March 2015 donation from the Parish Council. There is a meeting in the next few weeks with a representative of Templeuve with regards to the future of the twinning arrangement, however, Cllr A Ward met with James Tosh (previous Chairman in Templeuve) at the Fête and he was hoping to get a new co-ordinator in place in July 2018. UPDATE – A meeting was held on 17th July and a further one is planned for September if Templeuve can appoint a Chairman for their Twinning Committee.
19. Hollingbourne Cricket Club – Cllr A Bennett
Cllr Bennett has spoken with a representative of the Hollingbourne Cricket Club it has left the Kent Village League because of a decline in the number of players. Some team members have joined Bearsted Cricket Club. However the ground which was purchased some 30 years ago with help from the residents of Hollingbourne is still being maintained in the event that the situation changes.

Date of next meeting: Monday 10th September 2018, 7.30 pm, Cardwell Pavilion, Hollingbourne

Signed as a true record: Chairman: Date