June 2011 Minutes.

Minutes of the meeting of Hollingbourne Parish Council

held on 20th June 2011 in the Cardwell Pavilion at 7.30pm


Present:   Mr Bedwell (Chairman), Mr A Ward (Vice-Chairman), Dr S Bauer,                      Mr J Cobbett, Mrs. S O’Connell, Mr F Stephenson, Mr A Williams.

Also in attendance: Ms E Lawrence (Clerk) and 6 members of the public.

1.                  Apologies for absence    Mr G Bryan, work commitment), County Councillor Mrs J Whittle, (clash of meetings), Mrs D Parvin (Borough Councillor)

2.                  Declaration of Interests and amendments to Register of Interests

There were no declarations of interest.

There were no amendments to the Register of Interests.

3.          Approval of minutes of last meeting

It was resolved that the minutes were a true and accurate record of the meeting and that they should be accepted and so were duly signed by Mr Bedwell.

4.         Matters Arising

            There were no matters arising not dealt with elsewhere on the agenda.

5.         Chairman’s Report

            Mr Bedwell referred to the matter (previously circulated) which potentially could improve matters with regard to planning permissions, raised under the Sustainable Communities Act.  Background: in brief, a large supermarket application had divided a community opinion (elsewhere in the country) and as a result, the following resolution was made by their local council:
That the current Minister at the Department of Communities and Local Government  make the following  planning policy/guidance to apply to large planning applications in the area of a Town or Parish Council

1.    That any applicant or representatives of any applicant who submits such an application that will have a significant effect on an area must, if requested by the Town or Parish Council attend a meeting of
(i)    that Council to answer questions from elected councillors; and
(ii)    a Town Meeting, should one be duly called, to answer questions from all electors.

2.    That any applicant who submits such an application  that will have a significant effect on an area must, if requested by the Town or Parish Council, or a Town Meeting, pay for the Council or Meeting to get an independent assessment carried out as to how the proposed development will affect the sustainability of the local communities.

2(i).  That if the above is agreed, it is communicated to the Borough Council with the request that they delay determination of the application for a reasonable amount of time to enable us to act on this proposal.

For this to be a national rather than local change meant that all local councils in England are being asked to formally resolve to support this.

A brief discussion as to what constituted a “large” application.  It was agreed that there were significant merits within the resolution, in terms of extended consultation time, applicant contribution to the cost of external independent assessment and the presence of elected councillors to directly answer questions from the electorate.  The resolution to support this was made by Mr Cobbett, seconded by Mr Williams and agreed unanimously.

The next meeting of the Joint Parishes Group [concerning possible developments at junction 8 of the M20] is on 22nd June at the Tudor Park hotel, commencing at 7.00pm. Mr Bedwell to attend and possibly Mr Ward.

The Chairman’s report concluded with thanks to everyone concerned for all their help in making the village Fete such an enjoyable occasion and helping to raise funds for the Meadows Trust.

6.         Fete report

Mr Cobbett reported that the surplus funds raised at the Fete amounted to slightly in excess of £1300, and a cheque was issued to Hollingbourne Meadows Trust for £1300.  A further cheque for the remainder will be issued when all the expenses have been claimed. 

The meeting was adjourned for 10 minutes public question time, and reconvened with a change to the order of agenda.

It was resolved to purchase 3 gazebos (Mr Snowdon).  Next year’s Fete date was set at  2nd June 2012.  John Cobbett agreed to co-ordinate.  The first pre-Fete meeting to be held in the Windmill at 8pm on Wednesday 18th October – ALL WELCOME!  It was agreed that more volunteers are needed. Portable toilets to be booked now.  Several enquiries received re an evening occasion on the day of the next Fete  – and it was agreed to hold another event. Mr Snowdon offered to co-ordinate, with help from Sarah O’Connell, Alan Bennett, and Natasha Chaussy.

7.         Clerks report  Nil as the Clerk has been in hospital.

8.         Crime Report             None received

9.         County Councillors Report    Nothing to report

10.       Borough Councillor Report    Nothing to report

11.       Planning Report    Mr Stephenson presented the recommendations of the Planning Committee, which were proposed and carried.


Erection of a single storey front extension to create corridor

The Granary,

Smiths Farm,

Hollingbourne Hill

Do not wish to object




Erection of extension

Firs Lane


Do not wish to object



Mr Stephenson proposed that the Council should subscribe to the Journal of Local Planning, seconded by Mr Ward and agreed.




12.      Environment report     Dr Bauer reported on the spoilt verges caused by cars parking at the A20 entrance to the village, as well as the damage in hospital Road and Greenway Court Road. Clerk to make  representation to Kent Highways that roadsides and verges are reinstated at the end of the gas mains laying, and do not include  applying tarmac to falsely widen roads where passing places have been created.

The hedges by the school and by Bourneside Terrace are yet again overgrown and are impeding the footpath.  Clerk to write to Mr Wright and Golding Homes and refer onto KCC for action if necessary.

The builders spoil remains at the entrance to Network Rail land: Clerk to write to CEO.

Mr Williams proposed consulting with residents and raising the precept to make a further donation to the Meadows Trust.  This was not seconded.

Mr Stephenson proposed a closed meeting of at least three or four councillors to meet in between full Parish meetings to generate more ideas on how to address this and other issues in order to hold productive meetings. Seconded by Mr Williams and agreed. 

Mr Williams had received a letter from Action with Communities in Rural Kent, asking for an update on the work of the Community Action Group.  Mr Ward to draft a reply.

13.       Finance Report

It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.

13.       Parks Report   Mr Ward reported that the accounts for the Millennium Green are now available, except for bank statements.  These to be requested from Mrs Stubbs, who is an account holder.  Insurance for the Green has been paid for by Mr Huxford and it needs to be established that this was intended as a donation.  The Parish Council will take over the management of the Green when the accounts are deemed to be at a zero or positive balance.

Works identified as necessary at the monthly play ground inspections have been auctioned.  Mr Ward will contact the inspectors to ensure the reports reflect this.

14        Items for information Nil.

Date of next meeting             11th July 2011