June 2012 Minutes.

 Minutes of the meeting of

Hollingbourne Parish Council

held on 11th June 2012 in the Cardwell Pavilion at 7.30pm


Present:  Mr M Bedwell (Chairman) Mr A Ward, Mr D Ardley, Dr S Bauer,

Mr J Cobbett, Mr F Stephenson, Mr A Williams.


Also in attendance: Ms E Lawrence (Clerk) and two members of the public.


1.                                                                                          Apologies for absence     Mrs S O’Connell,  work commitment

      Mrs J Whittle,        family commitment        

      PCSO de Burca     working elsewhere


2.                                          Declaration of Interests and amendments to Register of Interests 


Mr Cobbett declared an interest in application TA/0070/12, as a neighbour,

Mr Bedwell declared an interest in application MA/12/0900 as a neighbour.


3.                                          Approval of minutes of last meeting


Mr Bedwell proposed that the draft minutes were a true and accurate record of the meeting and that they should be accepted, seconded by Mr Williams and agreed by all present.  The Chairman duly signed the minutes.


4.                                          Matters Arising (not covered elsewhere on the agenda)


Item 4 Mr Stephenson apologised as he had missed the meeting, but has requested minutes, yet to be received.

Item 8 Mr Stephenson had nil response from the planning department of MBC regarding alterations to a Grade ll listed building.

Item 11  Mr Ward had spoken to Mr Colin Cheetham, who agreed to make a bespoke notice board at cost price.


5.                  Chairman’s Report   


The Chairman wished to place on record his thanks to everyone who had contributed to the Fete and Jubilee weekend events.  He had received several positive comments from those who had attended, especially considering the number of other events which were held on the same days, and that many people had gone away. Mr Bedwell had also received some comments from helpers who had been upset by the manner and attitude of a stallholder and will be dealing with them should they apply for a stall again next year. It was evident that investment in equipment had been beneficial and should continue.  More pop-up gazebos to be purchased and the matter of a container for storage should be reconsidered. It was resolved to approve a £200 spend on gazebos.  A discussion took place on reserving next year’s fete surplus (if any) towards things to improve the Fete itself.

This was not supported.


The kitchen window of the Cardwell Pavilion was broken but not reported.  The Chairman asked the Clerk for CCTV tape scrutiny and any findings to be brought to the attention of the police.


The meeting was adjourned to allow for public participation and then resumed.


6.                                          Crime Report    None


7                  Clerk’s Report   The Clerk reported that she had received an approach from someone hoping to “twin” Hollingbourne with a commune close to Lille in Northern France. 

Mr Bedwell to take further

The current contract for maintaining the street lamps to be reviewed in light of the lamps which are reported out often for several weeks at a time.  Mr Stephenson/Clerk


8.         Planning Report        








MBC Decision


Replacement windows

Poste Cottage

27 Eyhorne Street

ME17 1TR




Listed building consent for MA/12/0450 (above)

Poste Cottage

27 Eyhorne Street

ME17 1TR




Replacement rear extension

Greenway Court Barn

ME17 1QE




Conservation Area notification of intention to cut back Yew Tree crown

The Coach House,

Cotuams Hall, 

ME17 1TP






WTA = Wish to approve

DNWTO = Do Not Wish To Object

RNO = Raise No Objection

TBA = To Be Announced


Mr Stephenson presented the case of an Appeal against an enforcement order which has been served on the owner/occupiers of Morning Dawn Cottage, Ringlestone Road, for a change of use of land to include construction of kennels and enclosures. Whilst having a certain sympathy with the appellant in their charitable endeavours, and the Parish Council might well have not wished to raise an objection had the proper application been made, it finds supporting the enforcement order as being the right and proper response.

            (Mr Cobbett and Dr Bauer abstained from this item).

9.         Environment Report  


            Mr Williams had thanked MBC for the provision of additional waste bins. Clerk to ascertain if the PC can decide where to best place. The following areas need strimming/trimming:  The border strips along the path from the school to the church, the hedges along Bourneside  Terrace and Tanyard House.  Action: Mr Williams and Clerk.

            It has been reported that the footpath by the Cricket Club is extremely slippery.  Action: Mr Williams.

            The Clerk reported the proposed alteration to the footpath which runs from the end of the Shaw to the Pilgrims Way  Mr Williams objected as the proposed route is uneven and borders a barbed wire fence, and it was resolved that the pc should object.  Action: Clerk



10.       Finance Report          It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.   Mr Cobbett reported that the Fete accounts were not yet complete but that good causes in the village were estimated to have benefitted by approximately £4000  and an anticipated £1500 would be available for the interactive speed sign.



11.       Parks Report    Mr Ward reported that the broken window at the Cardwell is to be repaired, the broken village sign has been removed from Eyhorne Green, the gas meter has a new cupboard and keys supplied, and a maintenance contract for the CCTV equipment is being arranged.


12.       County Councillors Report     Covered elsewhere on the agenda


13.       Borough Councillors Report    Nil received



14.                   Fete 2012 AND 2013 


Mr Cobbett updated members on the events which took place over the Jubilee weekend. 

Particular thanks were extended to John Arthur Boyd for all his help in providing access to the Beacon and to Sheds n Shelters for providing and building the Beacon.  The fireworks were deemed a popular and successful end to the evening. Letters of thanks: Clerk.

It was agreed that next year the Fete would be held on 15th June to allow for school half term etc. (subject to potential adverse clashes).


15.       Items for Information A letter proposing a summer athletics club had been received.  Broadly speaking the Parish Council are very supportive of the idea which had shown enthusiasm and initiative.  Subject to such matters as a responsible named adult, satisfactory CRB clearances and adequate First Aid arrangements, the Parish Council are supportive of this venture, and prepared to make the Cardwell Pavilion and Lance Memorial Field available at no cost in the first year. Clerk to write.

Mr Stephenson reported that he had received two recent enquiries re the availability of allotments in the Parish.  Anyone who can suggest possible land for this use is asked to make contact with any Member or the Clerk.


Date of next meeting

Monday 9th July 2012 at 7.30pm in the Cardwell Pavilion.





Signed as a true record: