March 2012 Minutes.

Minutes of the meeting of Hollingbourne Parish Council

held on 13th March 2012 in the Village Hall at 7.00pm


Present:  Mr M Bedwell (Chairman) Mr A Ward (Vice-Chairman), Dr S Bauer,

 Mr F Stephenson, Mr D Ardley, Mr A Williams

Also in attendance: Ms E Lawrence (Clerk) Mrs J Whittle, County Councillor,

PCSOs S De Burca and 5 members of the public


1.                                                                                          Apologies for absence     Mrs s O’Connell   (conflict of commitments)

      Mr J Cobbett         (conflict of commitments)

      Mrs D Parvin         (attending another Parish meeting)

2.                                          Declaration of Interests and amendments to Register of Interests 


None.  All declared that a Planning applicant was a fellow councillor, but no personal or prejudicial interests were involved.

The Clerk advised that the Register be updated for accuracy as it needs to be published on the website.


3.                                          Approval of minutes of last meeting


Mr Bedwell proposed that the draft minutes were a true and accurate record of the meeting and that they should be accepted, seconded by Mr Williams and agreed by all present.  The Chairman duly signed the minutes.


4.                                          Matters Arising (not covered elsewhere on the agenda)


30 rope pins have been identified as available for the Fete.

A letter has been sent confirming that responsibility for the redundant notice board outside the school has been accepted by the Parish Council.

Mr Ward confirmed that he is looking into the costs of replacing notice boards as they are becoming aged and potentially unsafe, especially the board on Tanyard Green.


5.                  Chairman’s Report   The Chairman stated his report was extremely brief in order to keep to time for the Parish Assembly which followed immediately after the Council meeting.  He confirmed the attendance of Mr Chris Garland from MBC at the next meeting, which is also the AGM.  He had accepted an invitation via the Clerk to attend and explain the future withdrawal of the concurrent function grant, which currently significantly contributes towards the costs of things such as street lighting.  Mr Bedwell declared his concern that MBC had taken a unilateral decision without directly involving individual parishes.

Mr Bedwell read a letter from Mrs Hughes objecting to the Parish Council’s permitting an dog show during the Fete. He explained the reasons behind that decision and confirmed that the Clerk had written a reply.


6.         Crime Report    PCSO de Burca confirmed that reported crimes in Hollingbourne remain consistently low in number.  There were 21 reported crimes in the North Downs ward during February, two of which took place in Hollingbourne.  One was criminal to a property, the other theft of fuel from a vehicle.  She urged residents not to be complacent but to remain vigilant and report anything thought to be suspicious.  PCSO de Burca explained her intention to introduce Country Eye, a scheme which “is a partnership between the rural community, Kent Police and Neighbourhood Watch. The aim of the partnership is to help reduce crime and the fear of crime by involving all members of the community and protecting those who are most vulnerable”.


6.                  Clerk’s Report   The Clerk confirmed that re-elections would take place in May and distributed relevant papers.  She reported that South East Water had written to advise of an awareness campaign to conserve water in an effort to reduce the possibility of a hosepipe ban. A copy of their Drought Plan is available.

KCC had written to advise that the Tovil Green Household Waste Recycling centre would be closed for refurbishment from 19th March, for a period of 5 days. Alternative provisions are at Tunbridge Wells and Sittingbourne.

            All other items covered elsewhere on the agenda.


7.                  County Councillors Report     Mrs Whittle wished it reported that KCC had not made any increase in taxation for the second year. The Members highway Fund is protected.  She reminded that the superfast broadband Expression of Interest facility is still open on the website, and that Hollingbourne had some 350 signatures to date, which is a high return compared to some other parishes.

She had arranged a meeting with Ben Hilden to take forward the interactive speed sign and the Clerk agreed to meet with them to discuss positioning of the device.


8.                  Planning Report        Mr Stephenson presented the applications received, proposed the decisions, seconded by Dr Bauer and agreed by all.








MBC Decision


Erection of 2(no) sheds, re-positioning of drive and parking area

The Granary

Smiths Farm Hollingbourne Hill

ME17 1QJ




Extension to existing stable block

The Granary

Smiths Farm Hollingbourne Hill

ME17 1QJ




Single storey front extension

1 Copse End

Hadley Gardens

ME17 1UF




Stable/garden store building

Retrospective application

Norton Charity

Broad Street Hill

ME17 1QY





Reduction of (6) laurel trees by

60 %

Grove House

Upper Street

ME17 1UL




An application for prior approval for the installation of 8.5m high timber pole

Eyhorne Manor, Musket Lane,

ME17 1UU




Erection of replacement Summer House

Foxgrove House

30 Eyhorne Street

ME17 1TR




DNWTO = Do Not Wish To Object

RNO = Raise No Objection




9.                  Environment Report   Nil to report.


10.              Finance Report          It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed. 


11.              Parks Report   Mr Ward reported that MBC still have sign the Deed of Rectification for the Millennium Green so the lease has still not been transferred. The Charity Commission are satisfied with the re-registration and have updated details but await Mr Ward providing confirmation of his identity.  the Millennium Green.  The Charities Commission do not have the latest submission made to them so a resubmission has been made and a receipt obtained.   Mr Ward is authorised to order a replacement camera for the Cardwell Pavilion CCTV system and the Clerk is to arrange a maintenance contract.


12.              Fete 2012   Mr Cobbett updated members on progress.  The next planning meeting is on 23rd March.  Mr Ward authorised to spend up to £350.00 on ropes and Arena stakes or pins as these are no longer available for loan from Leeds Castle.


13.              Items for Information          


Mr Davison informed the meeting of an initiative to make good the condition of War memorials in the preparation for the 70th anniversary of the end of WW2, and passed website details to the Clerk.

Mr Davison also asked that thanks to Mr Cobbett be noted for his work in providing links for the names on the memorial to details held by the War Graves Commission, on the village website.


Date of next meeting

Monday 16th April 2012 (as 9th is a Bank Holiday) at 7.30pm in the Cardwell Pavilion.


NB this will also be the AGM




Signed as a true record: