March 2013 Minutes.

Minutes of the meeting of Hollingbourne Parish Council AGM and monthly meeting held on 4th March in the Cardwell Pavilion 2013 in the Village Hall at 7.30pm


Present:  Mr M Bedwell (Chairman), Mr D Ardley, Mr A Bennett,

In attendance: Ms E Lawrence Parish Clerk, PCSOs S de Burca and D Rowley and two members of the public

1.      Apologies for absence   Mr Waite (clash of commitments)

Apology in advance for lateness: Mr Cobbett (clash of commitments)

Absent without apology: Dr S Bauer, Mr A Ward.


2.      Declaration of Interests and amendments to Register of Interests


Given in advance: Mr Cobbett re Planning application MA/13/0163 as near neighbour.

There were no amendments to the Register of Interests.


a)      The election of officers:  The Clerk had not received any nominations.  Mr Bedwell offered to stand again, and was duly as Chairman unanimously and unopposed.

b)      Mr Ward was duly elected as Vice Chairman in absentia.

c)      The following Committee Chairs and members were agreed

i)         Environment: Dr S Bauer, Mr Bennett, Mr Waite

ii)      Finance: Mr Cobbett , Mr Ardley, Mr Bedwell

iii)    Planning: Mr Bennett, Dr Bauer, Mr Waite

iv)    Parks: Mr Ward, Mr Bedwell

d)     The Chairman gave a report on the work of the Parish Council over the past year:

Quite a lot has happened since our last AGM. Several Councillors have resigned and I would like to again thank them for all their hard work and for what they have done for the parish and its residents. We are fortunate to have found worthy replacements for them. 

With help from our County and Borough councillors we have obtained and had installed “Unsuitable for HGVs” road signage at the A20 end of the village and also an interactive speed sign before the railway bridge.  These have helped with residents concerns regarding traffic through the village.  We continue working towards getting a weight limit on the roadway bridge over the Bourne.

On the down side we have seen the abolition of the Concurrent Functions grant by Maidstone Borough Council meaning a large decrease in the income received with which to fund Parish Services.  It appears that rural Parishes have been hit the hardest and the new system seems unfair.  I would like to thank Finance committee chairman John Cobbett for his strenuous efforts in this matter, which is still on-going.

The recent Scoping plan for development of land near J8 was greeted with much dismay both by this Council and by many villagers.  We feel that after the very substantial funds spent by both MBC and KCC opposing KIG that this land should be removed from all lists as areas for development and be off  limits for any future developments of this kind.  Hollingbourne Parish Council will continue to vigorously oppose and fight against any future development of this land.

Crime figures regularly given by our PCSOs Siobhan and Dave demonstrate a fall in crime statistics in our area and this I believe is because we have a very visible police presence in our community and we wish this to continue.

Hollingbourne and Templeuve are in the process of twinning which we believe will benefit both communities and the people of all ages from both villages.

Hollingbourne Parish Council Meeting March 2013

3.                  Approval of minutes of last meeting

P2 penultimate paragraph of Chairman’s report should read:

“The Chairman has been invited to address Eynsford Parish Council….” and subject to this correction it was resolved that the minutes were a true and accurate record of the meeting and that they should be accepted and were duly signed.

4.                  Matters Arising   Nil

5.                  Chairman’s Report

Mr Bedwell reported on the plans to sign off  the English twinning agreement with a delegation from Templeuve on 11th March. It is intended to make a presentation of a wooden bowl, turned by Hollingbourne’s professional woodturner Mr David Cheeseman, and filled with samples from “Sugar and Spice” by Edna and Anna Readman, thereby making it a wholly Hollingbourne gift.  Both parts of the gift were donated and the Chairman publicly thanked David, Edna and Anna for their kind generosity.

Following the approach by the TV programme “Countryfile” regarding High Speed 1 and its effects on the countryside and villages, it was disappointing that in the event they did not visit Hollingbourne, nor did they include direct views from affected residents or farmers in the broadcast.  Some representation from Cobham was reported but the Council does not believe the programme portrayed a balanced view.

Water continues to pour off the land, especially at the Eyhorne Street end of Greenway Court Road, and Mr Bedwell stated that he understood KCC/Kent Highways are to re-instate the verges along that stretch of road. Pipelines laid on land in the immediate vicinity are to be dealt with, potholes have been marked for repair and he hoped this was the beginning of restoration to the state of the roads within the village.

Mr Cobbett joined the meeting.



6.                  Crime Report 

PCSO de Burca reported that there had been 14 reported crimes across the North Downs Ward of which 3 had been at Junction 8 of the M20 services, namely 2 making off without payment and theft of a vehicle – later found burnt out.  There were 2 reported thefts of cable from the Pilgrims Way.

A Security Open Day is planned to take place in Harrietsham Village Hall on 23 March from 10.00am until 1pm to which all are invited.

7.                  Clerks report

The Clerk reported that a litter pick has been requested and again urged people to report heavily littered areas and thereby generate a reference number.  The more calls or on-line reports MBC receives, the more likely the village is to receive more regular and scheduled cleansing.  The Parish Council lamented the report received from a member of the public that they had been told not to contribute towards the cleanliness of the village by regularly picking up unsightly rubbish as it spoilt MBCs monitoring of the situation!  Mr Ardley offered to contact MBC for a cleaning schedule.

The Clerk will write to MBC alerting them to the appalling state of the recycling area at the end of Station Road.

8.         County Councillors Report              Nil received.

9.         Borough Councillor Report             Nil received

10.       Finance Report  It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.  

11.      Planning Report

The Clerk reported that a number of residents had complained that new PVC replacement windows have been installed at the Old Chapel in Eyhorne Street which is well within the Conservation Area,  MBC had already been made aware by a resident and are to advise the owner to make a retrospective application.




PC decision

MBC Decision


Waterside Park M20 J8, Ashford Road,

Scoping opinion sought in respect of a proposed environmental statement






Frogs Hole,

Pilgrims Way, Hollingbourne,

ME17 1UZ

Conversion of attached garage/garden room to habitable accommodation and conversion of detached stable/garden store to residential annex








WTA = Wish to approve

DNWTO = Do Not Wish To Object

RNO = Raise No Objection

TBA = To Be Announced


12.     Parks Report   Nil received

14.     Environment report Nil received

14      Items for information:

Signs for a vacancy for a Parish Councillor would be placed around the village before the next meeting

Anyone wishing to switch providers to the Utility Warehouse can do so by following the link provided on the website or by quoting K83701

Messrs Bennett and Waite will prepare an item on Neighbourhood Plans for the next meeting.

Date of next meeting
Monday 8th April at 7.30pm in the Cardwell Pavilion



Signed as a true record: