March 2015 Minutes.

Minutes of the meeting of Hollingbourne Parish Council held on Monday, 9th March 2015, in the Cardwell Pavilion commencing at 7.30pm.


Present:  Mr M Bedwell (Chairman); Mr A Ward (Vice-Chairman); Dr S Bauer; Mr J Cobbett; Mr A Bennett; Mr P Waite; Mr D Ardley; Cllr Mrs D Parvin & Mrs V Smith, Parish Clerk

In attendance:   PSCO R Waring; PSCO Tom and one member of the public

1.  Apologies for absence:  Cllr Mrs J Whittle (another meeting)

2.  Declarations and Requests

Declaration of Changes to the Register of Interests – none

Declaration of Interest in items on the Agenda – none

Requests for Dispensations – none

3.  Approval of minutes of last meeting (circulated prior to meeting)

1.   A representative of the Twinning Committee attending the meeting requesting that the Twinning Report of the minutes (17item a), be changed to the following:

A letter had been received from the Twinning Committee dated 3 February 2015, requesting a donation of £250 from the village fete profit, to be used for light refreshments for the anticipated 150 visitors from Templeuve upon their arrival.  This request was approved and a £250 cheque was raised from the unspent fete surplus of £1100 from 2013 and 2014 .

The Council members unanimously approved this alteration / correction.

2.   The Clerk apologised for the spelling error in item 13.a; it is Councillor Annabelle Blackmore, Leader of Maidstone Borough Council, and not Annabel Blackwell.

4.  Matters Arising (not covered elsewhere on the agenda)

8a.   The tree requiring works along Greenway Court Road has been trimmed.

11b. MBC Cllr Mrs J Whittle has contacted Councillor Cobbett and the Clerk regarding a meeting to discuss the streetlights.  The Clerk will contact Mr K Bonner of Streetlights UK (contractor) to establish his availability.

13b.Councillors A Bennett and J Cobbett will prepare the Parish Council’s case for the Waterside Park Public Inquiry in May.

5.  Chairman’s Report

a.    On 12th February Councillor Vallins handed in his resignation and despite being asked to reconsider his decision by at least four fellow Councillors, he declined to reconsider this position. Mr Bedwell also indicated that he had subsequently tried to persuade Mr Vallins to review his decision to leave the Council and his post as Fete Coordinator. The likely reasons for Mr Vallins’ resignation were considered and Mr Bedwell requested that members treated each other with courtesy.

b.    It was agreed that to continue the process of inviting applications for future vacancies to be handled by the Clerk.

6.  Neighbourhood Plan – nothing to report.

7. Governance and protocol for sub-committees

a.     The up-to-date governance and protocol documents were distributed to the Councillors, and these will supersede all previous governance and protocol documents whether or not they are to hand.  Councillor A Ward drew the members’ attention to ‘Good Councillor’s Guide, 4th Edition’.  All of the Councillors thanked Councillor D Ardley for preparing documents the documents.

8.  Parks Report

a.        Mr D Davison of the Royal British Legion who was present as a member of the public furnished the Councillors with details of possible improvements for the war memorial, which could be funded by a previous financial offer from Network Rail as their contribution to the centenary of the start of WW1.  The Clerk will forward the list to the contact at Network Rail.  Action:  The Clerk.

b.        Councillor A Ward is arranging for the new notice-board to be erected within the village.  Action:  A Ward

9. Crime Report

a.    PSCO R Waring informed us that most crimes had occurred in the train station car park this month and that it is uncertain whether they are linked.

b.    There have been several instances of nuisance vehicles in Hospital Lane and various drivers have been stopped.  The traffic police will also patrol the area whenever possible.  The problem is also prevalent around the Mercure Hotel and on the Ashford Road towards Lenham.  There have also been reports of poaching in the area.

c.    The PSCO’s attended the school to address parking issues.  There is a lack of parking for parents dropping off and collecting children and a lot of schools have a similar problem.  The PSCO’s liaise with the MBC Traffic Wardens regarding this issue.   A ‘walking bus’ will be suggested to the school.

d.    The crime figures for Hollingbourne for the 1 February – 1 March 2015 are as follows:

Crimes Reported:  5 February 2015 – Theft from motor vehicle – Eyhorne Street; 7 & 16 February 2015 – Criminal damage – Eyhorne Street; 8 February 2015 – Theft – Ashford Road and 25 February 2015 – theft in dwelling other than auto machine or meter – Eyhorne Street.  Anti-social behaviour:  8 & 23 February 2015 – nuisance vehicle – Ashford Road; 13 February 2015 – nuisance vehicle – Hospital Road; 14 February 2015 – nuisance youth – Hospital Road and 18 February 2015 – nuisance vehicle – Greenway Court Road

10.  Clerk’s Report

a.    The heating at the Cardwell Pavilion has now been repaired.

b.    An asbestos survey has been carried out at the Cardwell Pavilion.  There is a low risk of asbestos is in the ‘artex’ ceilings, etc.  No drilling or removing paint off the walls should take place and warning posters about this will be “blue tacked” to the walls in due course. A letter to this effect will be forwarded to the regular hirers of the hall.  Action:  The Clerk

c.     Electrical devices in the hall need to be PAT tested and the fire extinguishers safety checked.  The Clerk will arrange this work.  Action:  The Clerk

d.    A major spring clean of the Cardwell Pavilion will be arranged for the week before the Fete.  Help from the Councillors and the Cleaner will be required.  Action:  All Members

11. County Councillor’s Report – none to report.

12. Borough Councillor’s Report – Cllr Mrs D Parvin

a.    A vote was taken at the MBC last year to the effect that there will no longer be a Cabinet, but a Committee system instead.  In separate committees there will be nine members; and in an overall committee, fifteen members, representing all political groups.

b.    The MBC have been celebrating Commonwealth Day, and flag was raised to this effect in the Mayor’s Parlour.  Officially this day was recognised last year, this year a candle was lit to mark the start of WW1 and two will be lit next year.

c.    Mr David Tibbett has advised that the presently closed ‘Hook and Hatchet’ Public House in  Hucking is seeking  community csset status.  The property could be a number of enterprises, a public house or a shop for example.  This proposal is going to MBC

Cllr Mrs D Parvin is in full agreement for it to progress.

13. Planning Report

a.  15/500446/FULL – 63 Eyhorne Street, Hollingbourne

Proposal:  widening of single-storey rear extension.

Result:  DO NOT WISH TO OBJECT – (all Councillors in favour).

b.  14/0475 – Land adjacent to 103 Eyhorne Street – the letter from Alison Broom was discussed, and the Councillors agreed to contact the KCC Community Service and Southern Water, inviting representatives to attend a PC meeting to discuss their proposals.  D Ardley will draft the letters for the Clerk to send to KCC and Southern Water.

c.  15/500680/FULL – 1 Culpeper Close, Hollingbourne – the Councillors have noticed that building materials have arrived on site, and will watch for developments.

14. Environmental Report

a.  Dr S Bauer has received a lot of complaints about HGV’s travelling through the village and occasionally damaging parked cars.  The entrance to the village has problems, with an incident of a young woman and a pushchair being pushed into a hedge by a vehicle passing.  The footpath is too narrow for posts to be installed to stop vehicles mounting the pavement; for this to work the posts have to be 45 cm away from the kerb.  If they were in place nobody would be able to walk along the pavement safely. The Clerk will write to the Highways Department, KCC, for their recommendations to improve this matter.  Action:  The Clerk

b.    A private property behind the village hall has been having bonfires throughout the day, and it is reported that some villagers have been affected by the smoke and smell.  Councillor A Bennett will investigate the matter.

15. Fête Report

a.  Councillors M Bedwell and A Ward are jointly going to replace L Vallins as the Fete Co-ordinators.

b.  The band for the fete has been booked.  Councillor M Bedwell said that they come highly recommended and it is expected  that they will be able to play ‘sixties’ music to reflect the theme of the fete.

c.  It was agreed that the Parish Council would hire the PA system this year.  The choir from Templeuve will require use of the PA system, but the band will bring their own.  D Ardley is looking into our requirements and prices.  Councillor J Cobbett enquired whether the prices obtained also include a person to operate the apparatus and was assured by Councillor Ardley that this was the case. Councillor A Bennett proposed that the Council consider buying a system which could be hired out to other organisations. Councillor Ward  pointed out that it would need to be stored in a safe and dry place and that it would need somebody to maintain and operate the system over a period of years

d.  The next fete meeting is on Monday, 23rd March, in the Dirty Habit at 8.00 pm.

e.  Councillor Cobbett asked the Fete Committee to consider whether competing commercial stalls should be allowed such as those selling ice cream and food.

f.   Councillor Cobbett recommended that we invite the new MP to open the Fete on the basis that it is in the interests of the village to establish a dialogue with whoever is representing Hollingbourne in parliament.  Councillor Ardley also suggested that we invite TV star and local celebrity, Shaun Williamson (Barry out of Eastenders) along to the fete.  The Clerk will approach him in writing to see if he will open the fete for us.  Action:  The Clerk

16. Off-Road Motorcyclists and Quad Bikes – Councillor A Bennett

An enforcement notice was served on the club last year, with the requirement to restore the site back to its original condition before the 31 October 2014, but only a small attempt was made to comply.  On the club’s social media website dates are already being given for this year’s meetings. Councillor Bennett contacted MBC to draw their attention to the current situation and they gave an assurance that they would be enforcing their notice. Councillor  Bennett said he and local residents will keep diary records of the events.  Reportedly 8-12 people were recently at the club site recently, which is rented to them by a local landowner where they were chopping down trees and erecting scaffolding poles to close of gaps in the fence along Hospital Road / Greenway Court Road.  Concern was expressed that these items could cause serious injuries and the possible impalement of  a horse rider or pedestrian if they fell upon them.  Cllr Mrs D Parvin said that she will re-contact the Enforcement Officer regarding this matter.

17. Twinning

a.    A concert of the Pevele Brass Quintet, accompanied with Colin Leggat and Philip Reed, will be held in the Village Hall on the 11th April (tickets available from Christopher’s or members of the Twinning Committee for £5.00).

b.    Approximately 150 visitors from Templeuve will be visiting the fete and there will be a Zumba dance performance and a performance by the Templeuve choir.

c.    Future dates with our Templeuve friends, include:  12thApril – Paris to Roubaix bicycle race in Templeuve, 20th June – Templeuve Witches and Street Music Festival, 13th July -Bastille Day, 22nd June – Golf Tournament in France, and 19th September – Bowls and Boules Day with supper in Lenham.

18. Financial Report

a.  There was an increased cost for the repairs of the heating at the Cardwell, due to a broken water pump.  A warranty for the works/goods has been obtained. The cheque for the repairs to the heating and other due cheques were formally approved for signature.

b.  The Bellringers Association has enquired whether they can receive a donation from last year’s fete takings.  This matter is still under discussion as we have received various requests from organisations, and a letter to this effect will be sent to the Bellringers.  The Parish Council will contact them again in the future when we have made a decision.  Action:  The Clerk.

c.    Councillor A Ward has looked into playground funding.  Cllr Mrs D Parvin recommended that we investigate this matter urgently before a current offer from the MBC expires..

d.    Mr L Vallins supplied M Bedwell with paperwork regarding Fund matching.  Councillors A Ward and M Bedwell will look into this.

19. Items for Information

a.         The retirement of the Priest in Charge, Nigel Fry and his wife Jan was noted.  It was formally recorded  they will be much missed with their exceptional kindness and support for the village.

b.         Councillor A Bennett is formulating the Parish Assembly so that it is more appealing to the villagers and its business/organization members. A provisional date for the Parish Assembly is the 21st April 2015, following the Parish Meeting at 7.00 pm, and the Clerk will check the availability of the Village Hall.  Action:  The Clerk

c.         The Annual General Meeting of the Parish Council will be held on 11th May


Date of next meeting: Tuesday, 14th  April 2015, 7.00 pm, Village Hall, Hollingbourne (tbc)




Signed as a true record:                       Chairman: