March 2017 Minutes.

The Minutes of the Hollingbourne Parish Council Meeting of  13th March 2017 that were approved at the Parish Council Meeting on 10th April 2017.

Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 13th March 2017, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.


Present:           Mr M Bedwell (Chairman), Mr D Ardley, Mr J Cobbett, Dr S Bauer, Mr A Bennett, Mr M Gray and Mr S Hulme.

In attendance:             Cllr Mr Patrik Garten – Borough Councillor, one member of the public & Mrs V. Smith – Parish Clerk.


  1. Apologies for absence: Cllr A Ward (work commitments), PCSO Dave Rowley (work commitments) & Cllr Mrs J Whittle – KCC


  1. Declarations and Requests

Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda –Cllr M Bedwell is unable to mention on planning application for Greenway Court Farmhouse, as they are his neighbours. Requests for Dispensations – none


  1. Approval of minutes of last meeting (circulated prior to meeting)

It was resolved that the minutes were a true and accurate record of the meeting.


  1. Matters arising(not covered elsewhere on the agenda – from the previous minutes)

14b.                        The ‘graffiti covered’ advertising vehicle still remains parked on the Junction 8 roundabout.  The Parish Clerk will contact PCSO Dave Rowley about the matter again.  UPDATE:  The vehicle has been moved.


  1. Chairman’s Report –
  2. Scaffold poles have been driven into the ground and vehicle tyres placed upon them along the fence in Greenway Court Road. It is very unsightly and looks like it is acting as a ‘barrier’ of some description, but it may be ‘fly tipping’.  Cllr Dr S Bauer suggested that the Clerk contact the Health and Safety Executive, but at present Cllr S Hulme recommended that the Maidstone BC attend to the site and the Clerk will progress this matter. Action:  The Clerk
  3. Unfortunately, Ms Elaine Lawrence, who faithfully served as the Parish Clerk for seven years, is very unwell at the moment and the Parish Councillors’ thoughts are with her.


  1. The proposed repair/upgrade of the Petanque court on the Lance Memorial Field
  2. The WI and Mr D Davision have approached the Parish Council with regards to the maintenance and repair of the Pètanque and Boules ‘piste’ area to the back of the Cardwell Pavilion. The money required to carry out the works of replacing granite dust and compacting it would amount to £180.00.  It was confirmed that this would be a ‘once only’ application.  It is important that if the Pètanque is in a good condition and regularly used as it promotes good health and association within the village.  Cllr A Bennett proposed that the Parish Council fund the works, Cllr M Bedwell seconded the proposal.  The Parish Council voted to fund the works taking place.


  1. Crime Report – PCSO Dave Rowley (via email)
  2. The Hollingbourne crime figures for 12th February 2017 to the 9th March 2017 are: 14th February – Junction 8 services – theft of mobile phone; 18th February – Eyhorne Street – using threatening behaviour and 3rd March – Eyhorne Street – criminal damage to motor vehicle.  In relation to anti-social behaviour and nuisance, there was one call made to the Police regarding nuisance vehicles.  Patrols attended various locations but were unable to stop any of the vehicles.
  3. The Police have had reports of suspect vehicles especially in the rural lanes and around village areas. Residents are reminded that if they see any vehicle that they are suspicious of to call the Police on 101.


  1. Clerk’s Report –
  2. The Clerk advised the Parish Council that Hollingbourne Primary School had received a hand signed letter from the Right Honourable Nick Gibb MP, Minister of State for School Standards. The letter read ‘ Dear Mr Baldock, I would like to congratulate you, your staff and your pupils for the very high standard that pupils in your school have achieved in writing in the 2016 key stage 2 assessments.  Your school’s results, as published on 15th December, show that 100 per cent of your pupils reached or exceeded the expected standard of writing at the end of key stage 2.*  This means that your school is in the top 1% of primary schools in England for achievement in writing.  We want to ensure that every child has the necessary fluency in writing to prepare them for a successful secondary eduction and beyond, and your school has provided this to all your pupils.  Thank you for your hard work and professionalism in producing such high standards and congratulations again to you and your staff for all you have achieved.  With best wishes.  Yours sincerely, Nick Gibb MP.  *  Key Stage 2 – junior level – 7 to 11 years old.  The Parish Council and parents appreciate the hard work that Mr Baldock and his staff give towards the wellbeing of the school children, but it is wonderful for this to be recognised by the Department of Education and for the school to receive this well deserved commendation.
  3. The Air Ambulance have contacted the Parish Council seeking a grant of £250 towards their fine work. Unfortunately the Parish Council is unable to provide help in this instance but they are willing to offer a free pitch to the charity at the village fete, and the Clerk will write to Air Ambulance regarding this matter.  The question was raised whether the Parish Council would offer this generosity to other charitable organisations?  It was confirmed that any request for charitable giving by the Parish Council would be looked at on an individual basis.  Action:  The Clerk



  1. County Councillor’s Report – Cllr Mrs J Whittle (via email) – none to report.


  1.             Borough Councillor’s Report – Cllr Patrik Garten
  2. Cllr P Garten reported that the Maidstone BC reserve fund for planning enforcement is high on the agenda.
  3. The planning application for Woodcut Farm, which is with the Planning Inspectorate (ref: 3165998) had its date for comments extended to the 17th March 2017.  The hearing date is the 10th October and decision date ‘yet to be decided’.  MBC Councillors for Detling Nick de Wiggondene,  Cllr Jill Fort – Leeds and Cllr Mike Cumings and Cllr Val Springett from Bearsted made a joint representation to the Planning Inspector with Patrik Garten in opposition to the development.  Although Woodcut Farm is in the Local Plan, the current application is perceived to be be premature.
  4. With regards to the Station Approach and the broken foot-lights and fly-tipping, Cllr Garten has received an email from Southeastern Railway reference to meeting with the Station Manager to discuss the issues. UPDATE:  The meeting with the Station Manager has been arranged for 27th March 2017 at the entrance of the Station Approach.


  1. Planning Report – Cllr Mr A Bennett
  2. 17/500680/FULL – Greenway Court Farmhouse, Greenway Court Road, Hollingbourne

Proposal:  Erection of a four bay garage with storage above.

Decision:  Cllr A Bennett proposed ‘wish to approve’, however this was over-ruled by Cllr D Ardley who proposed ‘do not wish to object’ and this decision was seconded by Cllr Dr S Bauer.  In conclusion, one Councillor ‘wish to approve’, five Councillors ‘do not wish to object’ and one Councillor abstained.  Final decision ‘do not wish to object’.

  1. UPDATE: Cllr J Cobbett advised that the Village Hall Management Committee supported the Parish Council’s decision to object against the development on the land to the west of Windmill Lane (16/508436/FULL).  However, since the time of the parish meeting, the Parish Council can report that on the 23rd March 2017, the application was withdrawn. The Village Hall Committee has written to Maidstone Borough Council to ask for more information.


  1. Maidstone BC Draft Local Plan –

UPDATE:  Maidstone Borough Council are to publish their Revised Local Plan on 31st March 2017 with comments required by 19th May. The principal sites identified for development within the the Parish of Hollingbourne are housing sites opposite Godfrey House (under construction), between Godfrey House and Claygate (planning application for 10 houses submitted and opposed by Hollingbourne Parish Council), in Windmill Lane (planning application for 12 houses withdrawn), land at the rear and to the side of Cotuam’s Hall where an application for a retirement village is expected, and land adjoining Grove Mill Cottage which can only be accessed by a footpath (no application has been received or expected). Additionally there is the possibility of a major warehousing development on Woodcut Farm at Junction 8 of the M20.




  1. Hollingbourne Village Hall – Cllr M Bedwell
  2. Cllr Bedwell advised that the lease on the village hall expired in August 2016. The Village Hall Committee are striving to obtain a new lease but this has been comprised by a third party wanting to buy the car park.  It is hoped that that this matter can be resolved soon.  However, the Village Hall Committee have advised that they will not be renewing the lease until the planning permission of the land to the west of Windmill Lane has been finalised.  The Planning Committee meeting considering this matter will be attended by Cllr A Bennett on the 6th April 2017 (please see update in 11.b.)


  1. Environmental Report – Cllr Dr S Bauer
  2. Cllr Bauer reported that a beautiful tree has been erected on the roundabout at the Ashford Road entrance of the village. The Parish Council would love to know who has planted it as at the moment it is a mystery.  Would the tree affect the driver’s visibility?  Cllr D Ardley advised that studies show that it would slow the traffic down on the roundabout, which would be very good.
  3. Cllr Cobbett advised that villagers are arranging a village ‘spring clean’. This will be held on Saturday, 22nd April 2017, meeting point at 11:am at the entrance to Hasteds.  Please wear gloves and bright clothing/hi-vis jackets so that you are visible to all road users.  Also please keep in mind that the responsibility of health and safety is in your hands alone.  There is no need to register your interest in helping out, just turn up.  There is likely to be a well deserved visit to one of the local hostelries after the work and so please bring some pennies.  Coincidentally the 22nd April is also Earth Day. Please see
  4. It was reported by a village resident that the land outside of the fence, to the side of the footpath, on the corner of the Ashford Road entrance of the village is untidy and overgrown. The Parish Council believes that this may be land owned by the Leeds Castle and the Clerk will contact them to arrange for its maintenance.  Action:  The Clerk



  1. Cardwell Pavilion (Bookings Past and Present) – Mr M Bedwell
  2. Football games and various events have taken place at the Cardwell Pavilion this month, and they were detailed on the cashbook.


  1. Shipping Container for the Cardwell Pavilion – Mr M Bedwell

The supplier of the shipping container has confirmed details of ventilation within the unit and quotes will be arranged.


  1. Parks / Playground Report – Cllr A Ward
  2. Cllr A Ward and the Clerk met with the Playground Equipment supplier who recommended that a tree surgeon inspections the overhanging branches near the playground with a view to having them trimmed back. It was agreed that the Clerk arranges for the tree surgeon to inspect all the trees around the Lance Memorial Field and submit a quotation as soon as possible.  Action:  The Clerk


  1. Parish Assembly
  2. Arrangements for the Parish Assembly on 25th April are progressing well. Cllr A Bennett highlighted that the Parish Assembly is one of the ‘shop windows’ for the public to see what the Parish Council does within the community.  The Parish Council is sure that the 2017 event will be as popular and well supported as ever.


  1. Station Approach Recycling Area – (As previous discussed in item 10, Borough Councillor’s report).


  1. Off-Road Motorcyclists and Quad Bikes – (nothing to report)


  1. Fête Report – Cllr M Bedwell / Cllr D Ardley / Cllr A Ward
  2. The date of the 2017 fete is the 10th June 2017. The next fete meeting will be on Monday, 3rd April 2017, 8.00 pm at The Dirty Habit PH.
  3. Cllr M Bedwell advised that the bar and food provision has been arranged for the fete. Cllr D Ardley was also able to report that there is now a full program of events for the fete and an ice-cream vendor.




  1. Twinning with Templeuve-en-Pévèle – Cllr J Cobbett

There will be an item within the April edition of the village magazine reporting on the twinning activities.  On the 24 & 25th June there will be a visit to Templeuve-en-Pévèle for Boules training and fun.  The visit will include a trip to the Lille Old Town a cabaret, dinner and barbecue.  Please contact Cllr Cobbett if you would like to go on this trip.  On the 26th June the Templeuve Golf Tournament will take place in France.  Cllr M Bedwell reported that there are now fourteen competitors for the Golf Tournament.  Please contact Roger Graynoth on if you would like to take part.


  1. Financial Report –
  2. The cheques at the meeting were authorised, and there is £28,310.74 in the bank.
  3. The Parish Council have received a copy of the 2017/18 budget from the Parish Clerk. However, it was highlighted that a meeting will be held in January 2018 in order to discuss the precept thoroughly next year.  Cllr S Hulme advised that he would be keen to help out next year with this matter, as there are possibilities of helping out with local projects / amenities.
  4. Cllr D Ardley recommended that the Parish Clerk contact the Street Lighting contractor to see if we can have a price reduction in our contract with them as we now have LED lights which should require less maintenance. Action:  The Clerk
  5. Cllr D Ardley requested that the Parish Clerk investigate when our contract with the Parish Council’s utility company expires to see if we can find a more competitive price elsewhere. Action: The Clerk


  1. Community and Communication – (please see item 11.b.)
  2. Cllr Cobbett advised that the post of incumbent for the benefice which covers Hollingbourne Church has not yet been filled.
  3. It is with regret that Mrs Joan Guthrie, who formerly ran the Hollingbourne Post Office in Eyhorne Street with her late husband, Ian, died on the 12th March 2017 after a long illness in Maidstone Hospital. She was 83. The Parish Council’s thoughts are with her sons Ian and Rory and their families.
  4. Cllr A Bennett commented on the bad parking within the village. Inconsiderate drivers leave their vehicles in private car-parks restricting business opportunities for the local hostelries.  The Parish Council would encourage drivers to park more respectfully.


  1. Items for information – all matters previously mentioned in the minutes.





Date of next meeting: Monday 10th April 2017, 7.30 pm, Cardwell Pavilion, Hollingbourne






Signed as a true record:                       Chairman:                                      Date: