May 2017 Minutes.

The Minutes of the Annual General Meeting of Hollingbourne Parish Council and the May Parish Council Meeting of 8th May 2017 that were approved at the Parish Council Meeting in the Cardwell Pavilion on 12th June 2017.

Minutes of the meeting of Hollingbourne Parish Council AGM and monthly meeting held on Monday 8th May 2017, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.

Present:           Mr M Bedwell (Chairman), Mr A Ward, Mr J Cobbett (arrived later within the Parish Meeting), Mr D Ardley, Mr A Bennett, Mr M Gray and Mr S Hulme

In attendance:             Mr Patrik Garten, Borough Councillor, two members of the public and Mrs V. Smith – Parish Clerk.



  1. Apologies for absence: Dr S Bauer (illness) and Mr J Cobbett (clash of meeting commitments)
  2. The election of Chairman: Mr Bedwell offered to stand as Chairman, and was duly elected to the role by the five Parish Councillors in attendance.
  3. The election of Vice Chairman: Mr Ward offered to stand as the Vice Chairman, and was duly elected to the role by the five Parish Councillors in attendance.
  4. Election of Committee Chairmen & Members:

The following Committee Chairs and members were agreed and duly elected to the role by the five Parish Councillors in attendance:

  1. Finance: Chair – Cllr J Cobbett (elected in absentia), Members – Cllr D Ardley and Cllr S Hulme
  2. Planning: Chair – Cllr A Bennett, Member – Cllr M Gray and Cllr S Hulme
  • Environment: Chair – (this position remains open until instruction given by Dr S Bauer).

Member – Cllr A Ward

  1. Parks: Chair – Cllr A Ward, Member – Cllr M Bedwell
  2. Any Other Urgent Items: none to report.




  1. Apologies for absence: Dr S Bauer (illness), Mr J Cobbett (clash of meeting commitments – will be attending the Parish Meeting late) and PCSO Dave Rowley (work commitments).


  1. Declarations and Requests

Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda – Cllr S Hulme cannot comment or vote on the planning application at Snagbrook Oast as it is his property; Requests for Dispensations – none


  1. Approval of minutes of last meeting (circulated prior to meeting)

It was resolved that the minutes were a true and accurate record of the meeting.


  1. Matters Arising (not covered elsewhere on the agenda)

5a.  Cllr S Hulme enquired when the new sim card would be delivered to the ‘help point’ at the Hollingbourne Railway Station as it hasn’t arrived yet.  Cllr M Bedwell said that it looks like there are new cameras erected around the station, which have been installed since the meeting with the station master.  The Clerk will email the station master to make enquiries and chase up the matter of the ‘sim’ card.

7a.  The Clerk will re-contact the tree surgeon regarding seeing insurance documents before works take place around the playground and Cardwell Pavilion.  Action:  The Clerk


  1. Chairman’s Report.
  2. Cllr M Bedwell very sadly informed the Councillors that Ms Elaine Lawrence, who had previously faithfully served the Parish Council as the Parish Clerk had died on the 15th April 2017 after a long illness. Sincere condolences are given to the friends and family that Elaine has left behind.  Elaine’s funeral will be held at the Charing Crematorium, 15th May 2017 at 2.40 pm.
  3. Cllr M Bedwell would like to give a big thank you to all of those people involved in organising and attending the Parish Assembly. The event was well attended with more guests than expected and there has been great feedback from those who came along.  The Parish Assembly gets better and better each year and this is partly due to Cllr A Bennett and Mrs A Bennett’s splendid efforts last year to put this event firmly into the ‘limelight’ for Hollingbourne.


  1. Crime Report – PCSO Dave Rowley (via email)
  2. The Hollingbourne crime figures 10th April – 8th May 2017. Four crime reports were created this month being 7th April 2017 – criminal damage – Greenway Court Road; 11th April – Junction 8 Services – vehicle interference, 11th April – Junction 8 Services – theft from motor vehicle and the 13th April – Hospital Road – burglary.  There were no calls made to the Police in relation to anti-social behaviour.  Cllr S Hulme asked whether the Parish Council could have more information about the burglary in Hospital Road.  The Clerk will contact PCSO Dave Rowley to find out more.
  3. PCSO Dave Rowley had been asked at the previous Parish Meeting if he could make enquiries into the rules and regulations on any restrictions on shooting times, and has been informed that there are no hard and fast rules on the times that people can start/finish shooting. However, PCSO Rowley is in the process of talking to the force Firearms Licensing Department to establish if there is anything else that can be done in the circumstances.  PCSO Rowley is busy gaining information regarding land owners, etc, and hopes to be able to report back to the Parish Council at the next meeting.


  1. Clerk’s Report  –
  2. The Clerk was able to advise that the end of year accounts for 2016/17 was at present with the internal auditor. A public Finance Meeting to approve the accounts will be announced when she has received the report back from the internal auditor.
  3. Cllr S Hulme agreed to assist the Clerk in updating and collating policies and procedures relevant to the Parish Council. Action:  Cllr S Hulme and the Clerk
  4. In relation to committees within the Parish Council, Cllr S Hulme mentioned whether ‘infrastructure’ should be a separate concern. However, the Councillors felt that infrastructure affected every element within the Parish for example planning and the environment, and so a separate committee would not be necessary.
  5. The Clerk had today received an email from the KCC regarding Parish Bus Stop Shelter grants for 2017/18. The Clerk will look into whether this grant would be relevant to Hollingbourne, particularly as the Parish Council has been advised that the number 13 service to Maidstone will cease at the end of March 2018.


  1.      County Councillor’s Report – nothing to report.


  1.      Borough Councillor’s Report – Cllr Patrik Garten
  2. With regards to the provision of architectural drawings from the Planning Support Services, Cllr P Garten advised that A4 documents are no longer going to be sent in the post to the Parish Councils. However, the larger drawings will continue to be sent until further notice.
  3. Woodcut Farm – Cllr P Garten reported that last week the Maidstone BC Planning Committee threw out the Planning Officers recommendation to allow Roxhill to develop the Woodcut Farm site. It is felt by many that this has become a fight for democracy rather than planning.
  4. Mobile CCTV can be used in the fight against fly-tipping. Installed CCTV, which would remain in situ for six months, would need to be placed upon a lamp-post for a source of electricity and an installation cost would be incurred.  Undercover CCTV can only be installed after application to the Magistrate’s Court, but CCTV signage will deter fly-tippers in rural areas.  Cllr Garten reiterated that it is imperative that if the public employ a business/individual for a waste collection service that you check that they hold a waste carrier’s certificate.  The person using the waste collection business is criminally liable if the rubbish is fly-tipped!


  1. Planning Report – Cllr A Bennett
  2. 17/501452/FULL – ‘Pinehurst’, Ashford Road, Hollingbourne

Proposal:  Replacement of the existing property with a Dan-wood House and new garage.

Decision:  ‘Do not wish to object’. 

  1. 17/501686/FULL – Snagbrook Oast, Eyhorne Street, Hollingbourne

Proposal:  Addition of a northerly facing frosted window to the first floor, three roof-light windows (Velux) to the second floor, two dormer style windows to the second floor of the Roundel, the change of one of the triple garage doors to a window and the addition of a third garage roof-light.

Decision:  ‘Do not wish to object’.  This planning application was seen on its merit and as confirmation, no member of the Parish Council has a close, or personal, or professional relationship with Cllr Simon Hulme.

Proposed by Cllr A Bennett and agreed upon by the Councillors able to vote.

  1. 17/501302/FULL – Acorn Cottage, Pilgrim’s Way, Hollingbourne

Proposal:  First floor extension.

Decision:  ‘Do not wish to object’.  Proposed by Cllr A Bennett and seconded by Cllr J Cobbett – all Councillors in favour.

  1. 17/502319/SUB – Eyhorne Green, Musket Lane, Hollingbourne

Proposal:  Submission of details to discharge condition 4 (joinery details) condition 6 (landscaping) subject to 15/508307/FULL appeal decision APP/U2235/W/16/3156558.

Decision:  ‘Do not wish to object’.  Proposed by Cllr A Bennett and seconded by Cllr J Cobbett – all Councillors in favour.

  1. 17/501949/LBC – Eyhorne Manor, Musket Lane, Hollingbourne

Proposal:  Listed building consent to re-instate a wall to the kitchen and remove a wall between the kitchen and WC.  Decision:  ‘Do not wish to object’.

  1. Update: 17/502331/OUT – Land at Woodcut Farm, Ashford Road, Hollingbourne

Proposal:  Outline application for a mixed commercial development comprising B1(a), B1(b), B1(c) and B8 units, with a maximum floor space of 45,295 square metres (Access being sought) (Resubmission of 15/503288/OUT).

Cllr A Bennett reported that when the original planning committee had dealt with the planning application it was a fight between the officers and the committee to refuse the development.  The vote stood as 8-5 against the decision.  Subsequently, Roxhill, the developers, put in an appeal against the refusal.  The matter comes before the Planning Referrals Committee on Thursday, 11th May 2017 and the Chief Executive has been alerted to the sense of priorities for Woodcut Farm.  The Committee is a public meeting and Cllr A Bennett will be in attendance.   This planning application could allegedly cost the Maidstone BC a ‘ball park figure’ of £300-400,000.


  1. Maidstone BC Draft Local Plan – Cllr A Bennett
  2. Cllr A Bennett has studied the paper copy of the Maidstone BC Draft Local Plan which was submitted to Mr Robert Mellor, Planning Inspectorate in October 2016. The number of dwellings proposed for build has reduced from 18,560 to 17,660, but this is still an enormous amount of homes.  Some of the developments have been removed from the draft local plan in neighbouring areas, but others have been added, for example Baltic Wharf which is near to the Maidstone East Railway Station.  Worryingly, there continues to be no information about the provision of additional infrastructure to accommodate so many new dwellings.  Hollingbourne Parish Council needs to report back to Maidstone BC with the Councillors feelings about the Maidstone BC draft local plan.  Cllr A Bennett will produce this response for the agreement by the rest of the Councillors before it is submitted.  Action:  Cllr A Bennett


  1. Parish Assembly 2017 – Cllr S Hulme
  2. Cllr S Hulme, who chaired the event, felt that the Parish Assembly went very well. Notes and issues raised by the speakers were taken by Cllr J Cobbett and placed upon the village website.  Outstanding issues included the bin collection in Athelstan Green, which was being caused by vehicles blocking the road entrance.  This matter, the Parish Council believe, has now been resolved.  It was also of concern that the Twinning activities were not very well supported by the villagers and all are encouraged to take part in the enjoyable events organised between Templeuve and Hollingbourne residents.


  1. Defibrillator(s) for the village – Cllr J Cobbett

The matter of defibrillator(s) for the village of Hollingbourne was discussed at the Parish Assembly.  Cllr J Cobbett suggested that this item is discussed again at the next meeting when costs have been obtained by the Clerk.  The units are very simple to use, but we need to know how much the units are.  Cllr P Garten advised to contact the Clerk at Stockbury PC, as they had recently purchased them.  Action:  The Clerk


  1. Environmental Report – Cllr Dr S Bauer – nothing to report.



  1. Parks Report (Millennium Green) – Cllr A Ward
  2. Cllr A Ward has obtained a second quotation for the provision of new play equipment at the village playground. The Clerk will forward on to him all of the information that she has regarding the funding of the equipment to forward this matter.  Action:  Cllr A Ward and the Clerk
  3. The Millennium Green pond had re-filled itself up with water before a thorough clean of the pond had taken place. It has been emptied again for required maintenance.


  1. Cardwell Pavilion (bookings past and present) – Cllr M Bedwell
  2. The recent bookings at the Cardwell Pavilion were detailed on the cashbook for April 2017.
  3. The Parish Clerk had received an email from the pre-school which had been cascaded to all of the Councillors for their information and comments. A fluorescent light diffuser had been damaged in the kitchen and a light bulb needed to be replaced in the hall.  Additionally, the refuse had not been collected for several weeks at the Cardwell Pavilion.  Cllr M Bedwell is investigating into how the light was broken and the Clerk will find out why the refuse has not been collected.  It was proposed by Cllr A Ward that ‘led’ lights replaced the strip lights within the hall and the Councillors thought that this was a good idea.  Cllr A Ward will source prices for the new lights and report back.  Action:  Cllr M Bedwell / Cllr A Ward / The Clerk


  1. Fête Report – Cllr D Ardley
  2. The next meeting for the Fete will be on the Monday 15th May 2017 at 8pm in the Sugar Loaves PH. Preparations for the fete are on target and the theme of the event is ‘cartoon characters’.


  1. Off-Road Motorcyclists and Quad Bikes –
  2. The off-road motorcyclists ride near Chegworth at the moment.


  1. Financial Report –
  2. The cheques at the meeting were authorised, and there is £46,162.02 in the bank, following the payment of the Maidstone BC precept of £22,600 to the Parish Council.
  3. As previously mentioned in item 7, Clerk’s Report, the 2016/17 Parish Council Year End Accounts are at the present with the internal auditor for their inspection. Once they have been returned to the Parish Clerk a public Finance Meeting will be held on at the Cardwell Pavilion, date (tbc).


  1. Twinning with Templeuve-en-Pévèle – Cllr J Cobbett
  2. Cllr Cobbett advised that a Twinning Committee meeting was being held on the 9th May 2017 to discuss the upcoming events in June with our friends in Templeuve. As previous mentioned in item 12, Parish Assembly, there is a real concern that the Hollingbourne villagers are not fully supporting the events that are taking place in Templeuve.  Cllr A Bennett mentioned that at last week’s Royal British Legion meeting it was suggested that the involvement of neighbouring villagers also team with Hollingbourne to support the twinning with Templeuve.  Please contact Cllr J Cobbett on 01622 880543 or Mr Derek Davison on 01622 880650 if you would like to take part in the twinning events.  You will be made most welcome.


  1.  Community and Communication – nothing to report.




Date of next meeting: Monday 12th June 2017, 7.30 pm, Cardwell Pavilion, Hollingbourne






Signed as a true record:                       Chairman:                                      Date: