November 2011 Minutes.

 Minutes of the meeting of Hollingbourne Parish Council held on

14 November 2011 in the Cardwell Pavilion at 7.30pm


Present:  Mr M Bedwell (Chairman) Mr A Ward (Vice-Chairman),Dr S Bauer,

 Mr J Cobbett, Mrs S O’Connell, Mr F Stephenson, Mr A Williams.

Also in attendance: Ms E Lawrence (Clerk) and   members of the public.



1.                  Apologies for absence  Mrs J Whittle (County Councillor), Mr Cobbett (family commitment, hopes to join meeting asap)


2.                                          Declaration of Interests and amendments to Register of Interests

Mr Cobbett had previously declared an interest in planning application MA/11/1740 as the applicants are friends.

There were no amendments to the Register of Interests.


3.                                          Approval of minutes of last meeting


Mr Ward proposed that the minutes were a true and accurate record of the meeting and that they should be accepted, seconded by Mr Stephenson and agreed.


4.                                          Matters Arising (not covered elsewhere on the agenda)


The matter of the weight  limit of the road/bridge across the Bourne was raised.  Mrs Whittle to be approached again to request confirmation.  Action: Clerk

Mrs Whittle and Mrs R Moon to receive thank you letters for their efforts and actions in retaining the Saturday bus service.  Action: Clerk.  The Clerk verified that all bus contracted services are reviewed at the end of the financial year.

The Clerk confirmed that she had received an article for publication from Mr Williams regarding access to the footpath from the Hollingbourne Meadows Trust fields to the Pilgrim’s Way Unfortunately it was not submitted in time for publication in last month’s Parish Magazine, for which the Clerk apologised.

Mr Ward confirmed that more keys had been cut for distribution to key-holders for the store room at the Cardwell Pavilion.


5.                                          Chairman’s Report


Mr Bedwell re-emphasised the importance of verifying the weight limit through the village in light of the increasing numbers of HGVs which use Eyhorne and Upper Streets.

The Chairman asked it to be noted that residents were concerned by the presence of a person seen sleeping overnight at the railway station.  Around the same time, paperwork containing sensitive material was found in a vehicle at the old station yard.  This has subsequently been passed to the police. Mr Bedwell to contact police for an update, especially as there is no longer a PCSO for Hollingbourne.


The meeting was adjourned for10 minutes to allow the public to speak.






6.                  Crime Update    The Clerk had received a  crime report containing the following:



Theft of fuel from a Biffa waste vehicle in Ashford Road

Theft of wheelie bin from Greenway Court Road

Theft of 20 partridges from Greenway Court Road

Theft of a generator from Greenway Court Road

Theft of a briefcase from an unlocked vehicle in Musket Lane.


7.                                          Clerk’s Report


Correspondence received during the month included a request from the Red Cross for    volunteers for a possible Hollingbourne Emergency Team. It was agreed to publish this on the Village website.

It was reported that Kent Police have withdrawn the PCSO for the Hollingbourne area and that printed minutes of the most recent meeting of the Kent Association of Local Councils have been received.    



8.                                          County Councillors Report   nil received.



9.                                          Borough Councillor Report        nil received.



10.                                      Planning Report


The following applications had been considered by the Planning Committee:








MBC Decision


Erection of detached agricultural building including 192 solar panels

Coldharbour Farm

Coldharbour Lane




(Publicity ended 1/11/11)


Erection of a single storey side extension, a two storey rear extension

The Limes

53 Eyhorne Street

ME17 1TS




Removal and replacement of existing terrace balcony

4, Hasteds


ME17 1UQ




Amendments to planning permission MA/11/0898


Firs Lane

ME17 1XJ




Single storey front extension


Ashford Road

ME17 1XH



DNWTO = Do Not Wish to object









11.                                      Finance Report


It was resolved to approve the expenditure (previously circulated) and the cheques were duly signed.  Two fund raising letters were received for the British Red Cross and Victim Support.  It was resolved to donate £25.00 to both causes, plus a donation of £60.00 to the Royal British Legion for a poppy wreath as this is their 90th anniversary.


12.                                      Environment Report  nil to report


The Clerk reported that Mrs Williams had asked Mr Davison to repair the damage to the wall around the War Memorial.  The Clerk had thanked Mr Davison for doing so in time for Remembrance Day.  Mr Cobbett reminded the Council that those names appearing on the Memorial were now on the village website and each one had a hypertext link to the War Graves Commission for further details.  Mr Cobbett was thanked for his work.


13.              Parks Committee    Mr Ward confirmed the need to re-register the Millennium Green with the Charities Commission, the Parish Council becoming the Trustees.  Unfortunately this was continuing to prove difficult as the Council will only agree to take that responsibility on condition that the accounts are not in an insolvent state.

It was resolved to service and maintain the mower for the Green at a quoted cost of £400.

The gift of a piano made by Christopher Rudgard was gratefully acknowledged although tuning is required. Action: Clerk.

The Clerk reported that the dog-proof fencing around the children’s play area was not secure as the gate does not close properly. Action: Mr Ward

A request to hire the Lance Memorial Field for a football tournament was passed to Mr Bedwell.


14.                                      Fete 2012 and Diamond Jubilee Weekend     


The next planning meeting will be held in the Dirty Habit at 8pm on 22nd November..

All are welcome.  Mr Cobbett announced that Mr Chris Childs and his team had informed the planning group that they would not run the barbecue next year.  Huge disappointment was expressed by the members and they wished it known how grateful they are for the years that such a successful part of the Fete has been played by the barbecue team and it was resolved that they be publically thanked in the minutes for all their past efforts and hard work..

Mrs O’Connell offered to investigate the possibility of organising a team for next year.

Mr Cobbett outlined the confirmed plans for the Fete and Diamond Jubilee to date, including the lighting of a beacon at the trig point (TQ844563) on the North Downs Way, with thanks to Mr John Boyd for agreeing to this and for his offer of help in transporting wood which Sheds and Shelters had agreed to donate.

Insurance requirements for the beacon are to be checked Action: Clerk.

There will be a special church service on the Sunday, with refreshments, hopefully including red, white, and blue cup cakes from the WI.

Mr Williams commented that the WI wished that they had been asked regarding the cup cakes.  The Clerk confirmed that she had asked Mrs Williams, by email.

There will be an evening event on the Saturday after the Fete.

A full programme will be published in due course.




15.                                      Items for Information


Mr Cobbett drew members attention to the continued closure of the Windmill Inn public house.  He pointed out that the Village Hall and car park is on land owned by Enterprise Inns PLC who own the Windmill and the other Hollingbourne public houses.


Mr Stephenson asked for an extraordinary meeting to be arranged in February 2012 to further discuss and formulate a Village Plan.   Action: Clerk

The current copy of the “Journal of Local Planning” has not arrived – Action: Clerk


The meeting closed at 9.15pm



Date of next meeting
12th December at 7.30pm in the Cardwell Pavilion.


NB Members are asked to attend 10-15 minutes early to facilitate Card signing!





Signed as a true record: