November 2014 Minutes.

Minutes of the meeting of Hollingbourne Parish Council held on Monday, 10th November 2014 in the Cardwell Pavilion commencing at 7.30pm.


Present:  Mr M Bedwell (Chairman); Mr A Ward (Vice-Chairman); Mr A Bennett;

Mr J Cobbett (part); Dr S Bauer; Mr P Waite; Mr D Ardley and

Mrs V Smith, Parish Clerk

 In attendance: None

 1.  Apologies for absence:  Mr L Vallins (delayed through work) and Cllr Mrs D Parvin     (attending MBC meeting)

 2.  Declarations and Requests

     Declaration of Changes to the Register of Interests – none

     Declaration of Interest in items on the Agenda – Mr M Bedwell – a neighbour of:

     1 Greenway Court Cottages (Planning Application)

     Requests for Dispensations – none

 3.  Approval of minutes of last meeting (circulated prior to meeting)

It was resolved that the minutes were a true and accurate record of the meeting, except for the fact that the Parish Council have agreed to fund a wreath, via the RBL, regarding Remembrance Day.  It was also noted that the Fete Committee had agreed to financially support the School Fireworks event because of the possibility of increased costs. In the event this was not necessary as the Fireworks made a surplus of £370.

 4.  Matters Arising (not covered elsewhere on the agenda)

a.     The grass verge opposite the school has not yet been trimmed.  The Kent Messenger has not mentioned the vandalism of the Meadows Trust Land.  Mr A Bennett will pursue both of these matters (regarding the vandalism – if it is necessary).

b.    The radiator covers at the Cardwell Pavilion will be purchased by the Parish Council, and not the pre-school, when our finances have been discussed.

c.     Dr S Bauer asked whether the boiler at the Cardwell had been serviced.  The Clerk will arrange this.  Action:  The Clerk.

d.    Mr A Ward has found some items in the playground equipment catalogue which would be appropriate to purchase with the £1100 of Fete profits.  We need to agree this figure with Mr J Cobbett and the Fete Committee.

e.     The Clerk will pursue the asbestos inspector for the report for the Cardwell.

 5.  Chairman’s Report

a.    Mr and Mrs D Davison, of the RBL, should be commended for their effort on Sunday.  Over fifty people visited from France and forty from our village.  The meal at the Great Danes was delicious.  A raffle was funded by Mr and Mrs Davison for the ladies from France, and their generosity is much appreciated.  The Parish Council will make a donation to the RBL (proposed by Mr M Bedwell, seconded by Mr A Bennett).

b.   Waterside Park was rejected by the slimmest margin, and it will be discussed again.  There is a clear division amongst the MBC Councillors, and we thank Cllr Mrs D Parvin for all of her efforts.  There are other sites locally, which would be far more suitable.

  6.  Neighbourhood Plan / Parish Assembly

a.     Mr P Waite advised regarding the Neighbourhood Plan.  There is a lot of money available for funding, but it is not clear that MBC wishes to spend it.

b.    The Parish Assembly was not as well attended this year, as in the past.  However, a lot of the organisations which were missing sent in reports to be read out.  It is important for organisations to advise the villagers what they do.  Mr A Bennett will look into ‘jazzing’ the event up in the future – it may encourage people to attend.


7. Governance and protocol for sub-committees – Mr D Ardley

It is a required practice to have standing orders and governance for Parish Councils and sub-committees.  The Parish Council needs to have control over decisions which have a financial impact on the Council’s finances.  Mr D Ardley will prepare a brief framework of what is required.  Action:  Mr D Ardley.

 8.  Parks Report (Tenancy/Hire Agreement for Cardwell Pavilion regular users)

Mr P Waite has reviewed some of the clauses in the agreement.  All references to ‘Rental’ will be changed to ‘Hire’, as the document is a Hire agreement, not a Tenancy agreement.  Extra clauses will be added regarding to food hygiene and the selling of alcohol in the property; and the requirement hirers to have their own public liability insurance when they are operating at the property.  Action:  Mr P Waite.

 9. Crime Report             

    a.     PSCO Ryan Waring reported to us that there had been no crimes reported, but one anti-social behaviour incident (11.10.14 – nuisance vehicle – top of Hollingbourne Hill), reported during the 1st October – 6th November 2014.  However, Mr M Bedwell informed the Councillors that there had been an incident in the village three or four weeks ago.  This occurred near the Station Approach, along Eyhorne Street, when the driver of a white pick-up van tried to entice a senior school girl in to his vehicle, to take her to school.  The driver only left the girl alone when she started to telephone for help.  The Parish Council would urge all parents and children to be extra vigilant with regards to this matter.  Report all matters of this nature, and do not accept lifts from strangers. 

b.    Speeding vehicles – report all incidents to the Police.

c.     The Councillors noticed some errors on the written report.

 10.  Clerk’s Report          

a.    The Clerk will contact Mr Bill Lash at the Leeds Castle regarding the Christmas tree in the village.

b.    Details relating to the purchase of a defibrillator for the village was given to Mr A Bennett for his investigation.

c.     Mr P Waite is going to attend the Communities in Rural Kent meeting.

d.    The Joint Parish Council meeting will be held at the Cardwell Pavilion, Tuesday, 18th November, 7.30 – 9.30 pm, as arranged with Sherrie Babbington, Thurnham PC. 

 10. County Councillor’s Report  – none available for the meeting.

 11. Borough Councillor’s Report – none available for the meeting.

 12. Planning Report      

a.  Waterside Park is an ongoing issue, but has been ‘refused’ by Planning Control at the moment.

b.  Land adjacent to 103 Eyhorne Street (opposite to Godfrey House) – the MBC Councillors have granted planning permission for 14 houses , although the Parish Council strongly opposed the application.  Planning permission was granted subject to various various conditions.  The Parish Council requires to know that these conditions are met before the houses are built, i.e.. the provision for adequate drainage and sewage systems and Section 106 funding .  The Clerk will write to the Planning Department with regards to this matter, but the letter will require the input of the Councillors.  Another developer wants to build 10 houses between Godfrey House and Claygate but planning permission is yet to be granted.  Action:  The Clerk / Councillors.

c.  14/504052/FULL/AW2 – 1 Greenway Court Farm Cottages

Single storey rear/side extension.  DO NOT WISH TO OBJECT

Proposed:  Mr J Cobbett, Seconded:  Mr A Ward – four Councillors in favour, two Councillors wish to abstain.

  d.  14/504367/FULL/JAMO – 43 Culpeper Close, Hollingbourne

Single storey rear extension.  DO NOT WITH TO OBJECT

Proposed:  Mr A Bennett, Seconded:  Mr P Waite.  All Councillors in favour.

e.  14/503842//FULL – Grove Mill Cottage, Hasteds, Hollingbourne

Conversion of existing detached garage building to annex ancillary to main house, including erection of a single storey rear extension.  DO NOT WISH TO OBJECT.

Proposed:  Mr J Cobbett, Seconded:  Mr M Bennett.  All Councillors in favour.

 13. Environmental Report – none available.

 14. Fête Report

       The first 2015 Fete meeting will be held on the 24th November 2014.  Mr I Tapsfield has informed Mr J Cobbett that he cannot provide the loud speaker van for next year’s fete.  A new fete co-ordinator has not yet come forward.


 15. Off-Road Motorcyclists and Quad Bikes

       The organisers of the club should have restored the land that they are based upon by the 31st October 2014, but they have not.  The club operator and the landowners have failed to apply for appropriate planning permission.  The Clerk will write to the Enforcement Officer asking for action on the matter, and why they are allowing the club continued access to the land.  There has also been a failure to secure the venue to prevent trespassing.  Action:  The Clerk.

 16. Twinning

Recent twinning events, regarding the Remembrance Day services, have been very successful.  Additional financial help for these days is not required, however, the Parish Council has agreed to fund the wreaths in Hollingbourne and Templeuve, and two crosses on behalf of those men lost in WWI who lived in the village.  These will be purchased through the RBL.

 16. Financial Report  (Mr J Cobbett)

a.  It appears that the Village Firework display did well financially.

b.  There will be a Parish Council meeting to consider the audit reports on the 2013/4 accounts and other financial matters on the 28th November 2014, 8.00 pm, at the Cardwell Pavilion.  This meeting will be advertised and it is important that all Councillors attend.

c.  Mr L Vallins is pursuing grant funding, and has returned two applications for £10,000.  Generally, if the Parish Council can match the funding that they are seeking, it can be granted.

d.  Street lighting – nothing today to report.


 17. Items for Information

 a.    Mr P Waite has two XP computers that he can give ‘free-of-charge’ to a good home.

b.    The Councillors will draft their Christmas card list before the Financial meeting.


Date of next meeting: Monday, 8th December 2014, 7.30 pm, Cardwell Pavilion



Signed as a true record:                       Chairman: