October 2013 Minutes.

 Minutes of the meeting of Hollingbourne Parish Council

held on Monday 14th October in the Cardwell Pavilion

commencing at 7.30pm


Present:  Mr M Bedwell (Chairman)

            Mr A Ward (Vice-Chairman)

            Dr S Bauer

            Mr A Bennett

            Mr J Cobbett

            Mr P Waite

In Attendance            Ms E Lawrence, Parish Clerk

                                    Members of the public x 3

     1.      Apologies for absence     Mr D Ardley, Mrs J Whittle (other commitment),

PCSO de Burca-Ousby

 2.      Declarations and Requests

 Declaration of Changes to the Register of Interests   – none

     Declaration of Interest in items on the Agenda          – Mr Bedwell, neighbour of planning applicant  

Requests for Dispensations                                         – none

 3.      Approval of minutes of last meeting  (Circulated prior to meeting)

 Mr Cobbett asked that the dates of meetings held between MBC and the applicant for Waterside Park be amended to those held between March 2012 and July 2013.  Subject to this amendement, it was resolved that the minutes were a true and accurate record of the meeting and they were duly signed by the Chairman.

 4.              Matters Arising (not covered elsewhere on the agenda)

 The Freedom of information request regarding the development application at Woodcut Farm is due for reply by 17th October.

Mr Cobbett had not taken further any queries of Scarab Ltd as it would only be refused as “commercially sensitive”.

Mr Cobbett wished it recorded that the accounts were overdue for submission to the audit Commission.  The Clerk apologised and gave reasons why this had occurred and was compounded by her recent compassionate leave.

Mr Bennett reported that the coverage of Hollingbourne by the Kent Messenger had improved recently and the situation is being monitored.

A new village sign is being considered; a wrought iron one is discounted as being too expensive and a budget of £1000 was agreed.  Preferably the work of a local woodcarver/artist/signmaker will be sought. Continued Action: Dr Bauer

 5.             Chairman’s Report     Mr Bedwell described a scheme for transport called Wheels2Work and details will be placed on the parish website.  The WI were congratulated on another successful garage safari sale, in spite of the inclement weather.  Visitors came from as far afield as Hastings, demonstrating again how popular this event has become.

The WI have offered to help check the gazebos before next year’s Fete.

There are 3 types of wild orchid on Mr Attwoods land on the Downs and it has been suggested that his offered walk should be held in the Spring to increase the chances of seeing them as well as the woodland management he has put in place.

Mr Bedwell reported on the summer usage of the Lance Memorial Field by the Rochester to Canterbury pilgrimage walkers and will ask for a donation from them.

It was resolved that the Pavilion would be offered as a venue for Messy Church at no cost.

A village calendar has been suggested with input from the Parish Council, in the form of a photograph on Eyhorne Green.  This was agreed in principle, as long as participating groups have the right to veto the content.

Mr Bedwell reported that he had received another letter from the Pre-School asking for more land for their outdoor play area.  After discussion it was agreed that they should resubmit their request with a specific proposal including dimensions, a solution to the siting of the portable toilets at the Fete, and the need (or not) for Building Regulations approval or planning permission.

 6.             Crime Report   – nil received

 7.             Clerk’s Report – The Clerk has reported the lamp failures along Station Road to South Eastern, and received a written apology for their failure.  At the time of the meeting however, they remail out.  Action: Clerk     

 8.          County Councillor Report     Mrs Whittle had intended to be present, but was unavoidably detained.  She wished it noted that her determination to have the Bourne Bridge given a weight limit remains and she is hopeful of giving the Parish support on the matter of the streetlamps.

 9.             Borough  Councillor Report   nil received

 10.         Street lighting    Mr Cobbett outlined the large variation between the quote obtained by the Clerk from Streetlights Ltd and that given by KCC.

 11.         Planning Report

 Waterside Park  Mr Waite reported that many people are of the belief that MBC are determined to develop the land around J 8 of the M20.  CPRE Kent will oppose such development as adversely affecting the setting of the Area of Outstanding Natural Beauty (AONB).  It is of concern that an industrial development should even be considered in a stretch of land which is critically important to Kent tourism, namely Leeds Castle, The Great Danes Mercure Hotel and The Caravan Club Park.  Mr Waite stated that there has been a request for a meeting between them and Hollingbourne and Thurnham.  It was agreed that no applications should even be considered until the Core strategy is announced by MBC.

 The following applications were considered:

 Brushings Cottage: to reduce the height of Leylandii                Raise No Objection

Waterside Park  at Junction 8 of the M20                                     Object

 12.         Environmental Report            Nil

 13.         Finance Report

 It was resolved that the cheques should be signed, a list of cheques to be issued for expenditure having been circulated prior to the meeting.

The day trip to Templeuve on Armistice day was discussed.  25 tickets needed to be sold in order to cover the hire of the coach (£750, crossing £30 and meal £30) in order to break even. 14 tickets have already been sold.

A donation of £50 was agreed for the War Memorial wreath laid by the Royal British Legion.

£50 was approved for a wreath to be laid in Templeuve[where two British soldiers are buried].


14.          Parks Report     Mr Ward to ascertain if planning permission is required for a new notice     board  by the Church bus stop and to seek agreement by the landowner.


15.         Items for Information       There has been one expression of interest in the councillor vacancy to date.

An increase in the number of “amateur” signs along the verges of the A20 were noted.  Mr Bennett agreed to contact MBC.



Date of next meeting         Wednesday 13th November 2013

                                            (PLEASE NOTE CHANGE OF DATE)







Signed as a true record: