October 2017 Minutes.

The Minutes of the Hollingbourne Parish Council meeting of October 2017 in the Cardwell Pavilion that were approved at the Parish Council meeting of 13th November 2017.

Minutes of the meeting of Hollingbourne Parish Council monthly meeting held on Monday 9th October 2017, in the Cardwell Pavilion, Hollingbourne, commencing at 7.30 pm.

Present: Mr A Ward (Vice-Chairman), Mr D Ardley, Dr S Bauer, Mr A Bennett, Mr M Gray and
Mr S Hulme
In attendance: Mr Patrik Garten, four members of the public including two members of the local WI and Mrs V. Smith – Parish Clerk.

1. Apologies for absence: Cllr M Bedwell (meeting clashed with secular work), Cllr J Cobbett (previous engagement) & Cllr Mrs Shellina Prendergast – KCC (prior engagement)

2. Declarations and Requests
Declaration of Changes to the Register of Interests – none; Declaration of Interest in items on the Agenda – Cllr D Ardley will abstain from commenting or voting on the planning application (17/504606/FULL) as it is his property; Requests for Dispensations – none

3. Approval of minutes of last meeting (circulated prior to meeting)
It was resolved that the minutes were a true and accurate record of the meeting with the exception of a small typing error in item 7.a. ‘Enterprise Inns Plc’ and that an additional sentence should be added to item 9.e. ‘A vote in favour took place at the September meeting that minutes would only be posted in the public domain after they had been approved at the following meeting’.

4. Matters Arising (not covered elsewhere on the agenda) –
5a. The Clerk has contacted the appropriate officer at Maidstone BC regarding the condition of the road name signs of Culpeper Close. The Clerk will chase up this matter. Action: The Clerk
8b. With regards to speeding traffic through the village, Cllr D Ardley advised that he is writing to the local authority with a proposal for new road signs within the village. Action: Cllr D Ardley
8.e. Cllr A Bennett will accompany the Clerk when they meet on a six weekly basis with Cllr Mrs S Prendergast to discuss Parish Council matters. The next meeting will be held on the 18 October 2017.
Action: The Clerk / Cllr A Bennett
9.e. Following the previous months vote to only post ‘approved’ minutes in the public domain, Cllr A Ward does have concerns that the minutes should be upon the website before they are officially signed as approved at the following Parish meeting, but they should not be in the local newspapers. Cllr A Ward also feels that if there is a cut off date for comment by the Parish Councillors as to the accuracy of the minutes, and the document has been agreed upon, it should then go on the website.
Cllr D S Bauer said that she would be willing to proof read the Clerk’s minutes once they have been typed. In conclusion, the procedure is that following the Parish Meeting the Clerk drafts the minutes, the minutes are then checked for grammar and accuracy by Cllr S Bauer or Cllr J Cobbett. The draft minutes are then circulated to the Councillors for comment and the Councillors comment within ten days, or at that point the adjusted minutes are put on the village website. At the next Parish Meeting the draft minutes are approved, after which the approved version replaces the draft version on the website. All of the Councillors present voted in favour of this suggestion.

5. Chairman’s Report – (Cllr A Ward (Vice Chairman) reported on behalf of Cllr M Bedwell)
a. There are concerns over the effectiveness of the white lines around the Great Danes roundabout in slowing traffic down. Cllr D Ardley advised that the lines had been repainted in August 2017. The Clerk will write to the Highways Department, KCC, to find out what further signage, etc, could make the area safer for road-users and pedestrians. Action: The Clerk
b. With regards to the problems of vehicles being parked outside of Bourneside Terrace, whose residents are often registered disabled and/or elderly, there is a potential need for disabled parking bays. The Parish Council cannot apply for the disability parking bay and it has to be carried out privately by the blue badge holder. Please click on link http://www.maidstone.gov.uk/__data/assets/pdf_file/0014/27113/Disabled-Parking-Bay-Application-Form-November-2016.pdf for a copy of this form, which can then be returned to Parking Services, Maidstone Borough Council, Maidstone House, King Street, Maidstone, Kent, ME15 6JQ or you can email parkingoperations@maidstone.gov.uk. Alternatively, if you do not have internet access please contact the Clerk on 01622 880526 and she will give you a copy of the form which you can complete independently.


6. Crime Report –
a. The Clerk is looking forward to making contact Mike Buckfield the new PCSO for the Hollingbourne area, and receiving any crime reports for the area. Please telephone ‘101’ to report a crime and ‘999’ if the crime is taking place or if you or another person are in danger.
b. There have been nine local crime reports made between the dates of 10th June – 3rd October 2017. 10th June – burglary – Limekiln House; 18th June – burglary/theft – Culpeper Close; 27th June – attempted burglary – Elsfield Cottages, 1st July – miscellaneous theft – Morning Dawn Cottage, 3rd July – theft from motor vehicle – Culpeper Close, 10th August – miscellaneous theft – building site Eyhorne Street, 16th August – criminal damage – Hollingbourne Farm; 8th September – Criminal Damage – Greenway Court and 3rd October – between 12.00 am and 11.00 am 4th October a 4×4 vehicle was being driven on a private field. Extensive damage was caused to the crops and the entrance gates.
c. Cllr S Hulme suggested that analysis information from the Police about ‘trends’ in crime, e.g. car theft, and advice about how residents can protect their properties would be very helpful too. There is very little detail given of the crimes taking place in the village from the Police, however, more information is available on the e-watch website www.e-watch.co/register.php . The Clerk will ask the new PCSO for help in this matter.

7. Hollingbourne Village Hall –
a. There will be a meeting arranged by the Village Hall Committee for Thursday of this week to discuss this matter. Cllr P Garten is also concerned about the future of the village hall, but is not attending the specific meeting.

8. Clerk’s Report –
a. The Clerk recently attended the East of Maidstone Bus meeting where the future of the Nu-Venture bus services in the village was discussed. The tenders for the bus services are to be renewed in April 2018 by KCC. Due to the present lack of passengers using the bus service it would no longer be feasible or cost effective to run the number 13 bus service through the village. Nu-Venture offer services for school children and is very convenient for shoppers. It would be very sad to see the bus service disappear and the Clerk will promote the bus service for Nu-Venture to boost the number of bus passengers. Please see link http://www.nu-venture.co.uk/ for further details about the extensive range of benefits in using the bus service.
b. The Clerk had received a letter from the Heart of Kent Hospice for a donation from the Parish Council to help support their fine works. The Parish Council have supported various charities this year and have to look at each request separately to manage the budget proficiently. It was agreed by the Parish Councillors that the Clerk invited the charity in question to the 2018 fete as this is an ideal way to raise funds. Action: The Clerk

9. County Councillor’s Report – please see item 4 (Matters Arising)

10. Borough Councillor’s Report – also see item 12 – Maidstone BC Draft Local Plan
a. There will be a public meeting regarding the Leeds / Langley relief road on Thursday, 2nd November 2017, 6.30 pm, at the Mercure Maidstone Great Danes Hotel, Ashford Road, Maidstone. The meeting has been organised by Kent County Councillors, Gary Cooke & Paul Cooper and Mrs Helen Whately MP and Helen Whately, MP Faversham & Mid Kent and Helen Grant, MP Maidstone & the Weald will also be in attendance.

11. Planning Report – Cllr A Bennett
a. 17/504606/FULL – 10 Tilefields, Hollingbourne
Proposal: Single storey rear extension.
Decision: Five Councillors voted ‘DO NOT WISH TO OBJECT’ and one Councillor ‘abstained’.
As confirmation, no member of the Parish Council has a close, or personal, or professional relationship with
Mr David Ardley.
b. 17/504657/FULL/LOWE – ‘The Moorings’, Firs Lane, Hollingbourne
Proposal: Erection of a single storey outbuilding containing a swimming pool and a gym.
Decision: DO NOT WISH TO OBJECT (All Councillors in favour)
c. 17/504659/FULL – 1 Hasteds, Hollingbourne
Proposal: Erection of a single storey side extension.
Decision: DO NOT WISH TO OBJECT (All Councillors in favour)
d. 17/503118/FULL – Land to the west of Windmill Lane, Eyhorne Street (erection of ten houses)
Update: The Parish Council has not received any further news as to when this application will be decided upon. Cllr A Bennett is happy to attend the Planning Committee meeting at Maidstone BC when it appears on its agenda.

All Councillors were in agreement to the decision reported apart from where otherwise stated.

12. Maidstone BC Draft Local Plan – Cllr P Garten
a. It has been extensively reported in the local press that MP’s serving in the area Helen Whately and Helen Grant led to the postponement of the adoption of Maidstone’s Local Plan, even though Mr Sajid Javid, Secretary of State for Communities and Local Government proposed a controversial policy which could give the government powers to force councils to build thousands more houses was announced. Under Mr Javid’s plans announced last week Maidstone is in line for a 40% increase to its housing need, meaning it would have to build 24,720 instead of 17,660. An increase of 40% is the maximum allowed. Cllr P Garten is very concerned that Windmill Lane is still included in the plan and advised that the draft local plan is to be discussed at the full Cabinet Committee on Wednesday, 25th October 2017, Maidstone BC.

13. Environmental Report –
a. The Hollingbourne WI have arranged a visit on Tuesday, 7th November 2017 for all interested parties to meet Samantha Harris, Collections Officer at Maidstone Museum to see the Hollingbourne ‘find’, which the Parish Council helped to secure funding in its purchase by the museum. The WI will travel on the number 13 bus service from the village at 9.30 am for the 10.30 am start at the museum. If you would like to attend the event please contact Janice Butler or Val Williams on 01622 880382 to reserve your position.

14. Cardwell Pavilion (bookings past and present) –
a. Two parties and a number of football games have taken place at the Cardwell Pavilion and Lance Memorial Field this month.
b. The Hollingbourne WI would like to thank the Parish Council for letting them use the Cardwell Pavilion to run the 2017 Safari which was a great success. The event was organised by the WI, Royal British Legion and the Meadows Trust). PCSO Mike Buckfield also attended the event and met with each stallholder and the customers as it is a great way to meet other people and build friendships.
c. Sadly the after-school club is no longer going to use the Cardwell Pavilion and will remove their remaining items during the week commencing 23rd October 2017. The Clerk will also enquire whether the club still require their signage on the fence or whether the Parish Council can remove them. Action: The Clerk

15. Parks Report (Millennium Green) – Cllr A Ward
a. Cllr A Ward was happy to inform that the zip-wire cable and the swing are to be installed this week. The works could not take place all at once as the cement needs to completely harden around the structures of the play equipment before the finishing touches can take place. Cllr A Ward confirmed that he will check the work is properly completed and advise the Clerk when she can send the final cheque payment for the works. Action: Cllr A Ward
b. Cllr S Hulme advised that the bench, to the north of the railway bridge is broken and cannot be repaired. The Clerk will look into gaining quotations for the replacement of the bench. Action: The Clerk
c. Cllr A Ward reported that the Millennium Green deeds are with Natural England solicitors at present as there is a restriction upon them. There will be further updates on this matter in due course.


16. Defibrillator(s) for the village – Cllr J Cobbett
a. Cllr A Bennett is waiting for a reply from the Planning Department with regards to the placing of the defibrillators on the outside of listed buildings. Action: Cllr A Bennett
b. The Clerk is waiting for a ‘freedom of information’ response from SECAMB (South East Coast Ambulance Service) with regards to the success rate of defibrillators within the emergency service.

17. Station Approach & Railway Station – no further comments.

18. Off-Road Motorcyclists and Quad Bikes – nothing to report.

19. Fête Report – Cllr D Ardley
a. A provisional date of the 9th June 2018 has been made for next year’s fete. The initial fete planning meeting is to be arranged.

20. Twinning with Templeuve-en-Pévèle – Cllr J Cobbett – Nothing to report

21. Financial Report –
a. There is £46,518.03 in the bank and all Parish Councillors voted in approval of authorising the cheques drawn by the Clerk. However, the Clerk will seek recommendations from KALC and Clerks from neighbouring villages for the provision of event toilets before making a booking for the 2018 fete and sending a cheque to the regular suppliers. Action: The Clerk
b. Cllr S Hulme recommended that a financial meeting be held before the end of the year to discuss the Parish Council’s budget and financial plan for 2018. The Councillors agreed that this would be very beneficial and a time and date will be arranged. Action: The Clerk / Financial Committee Members

22. Community News –
a. Cllr M Gray commented on the visibility of the fire hydrant signs within the village, as quite often they have been overgrown with shrubbery and he is making note of which hydrant signs need attention. The Clerk has contacted the Kent Fire Service with regards to setting up a village initiative to maintain the signs and she will chase up the matter. Action: The Clerk / Cllr M Gray



Date of next meeting: Monday 13th November 2017, 7.30 pm, Cardwell Pavilion, Hollingbourne




Signed as a true record: Chairman: Date: